Executive Assistant to the President/3-5 yrs experience/QC

II.Key Responsibilities:
1. Assists and acts in a confidential capacity to the President in providing advanced and
diversified executive support and managing the overall operation of the executive office.
2. Anticipates matters to be attended to by the President and advises procedure as required.
3. Manages and controls the President’s calendar as well as the affiliate’s annual business
calendar, and distributes updates to internal stakeholders on a periodic basis.
4. Processes all correspondences emanating to and from the President ensuring all
correspondences are responded to. (documents for signature, routes to concerned parties
and various documents while keeping tracks documents signed)
5. Attends management meetings, engaging and giving inputs on meetings/issues and
transcribes and circulates minutes.
6. Formats creates and edits correspondence and other written materials.
7. Organizes and maintains storage and filing.
8. Makes extensive local and international travel arrangements and sets up travel essentials
for the President.
9. Receives and screens visitors, phone calls sometimes mails if needed
10. Represents the President and demonstrates influence and confidence but with utmost
discretion when dealing with clients, and internal and external stakeholders.
11. Arranges VIP airport meet and greet, hotel accommodation, dinner and social gatherings,
catering, and venue setup for the visitor of the President.
12. Secures audiovisual equipment and other IT-related requirements for meeting and
presentation purposes of the President.
13. Completes projects and special assignments by establishing objectives, determining
priorities, managing time, gaining cooperation of others, monitoring progress, problem
solving, and making adjustments to plans across different companies and organizations.
14. Designs, establishes, and maintains a management information system, including physical
and electronic files for the department.
15. Exercises administrative authority over the organization by coordinating work
assignments.
16. Provides assistance in the recruitment process as needed
17. Provides assistance in all of the President/CEO’s personal activities(matters concerning,
EO, DV Tech and Other Civic social duties)

COMPETENCIES:
A. Knowledge Requirement:
• Must be a graduate of any 4-year course, with a Degree preferably in Business
Administration, Mass Communication, Marketing, Journalism or related field.

B. Skills Requirement:
• Strong administration and organizational skills
• Excellent verbal and written communication skills
• Able to communicate with all levels of people; good inter-personal skills
• Meticulous, good attention to detail, able to work with minimal supervision
• Good customer service orientation
• Preferably with some Sales background
• Computer literate (particularly excel and powerpoint) and appreciates technology
• Research methods and report writing skills
C. Attitude:
• Ability to take an independent position in the face of opposition.
• Ability to keep functioning effectively when under pressure and maintains self control
in the face of hostility or provocation.
• Responsible, reliable, and can be trusted with very confidential matters
• Flexible, open to different and new ways of doing things; willing to modify one's
preferred way of doing things.
• Ability to ensure that information is passed on to others who should be kept informed.
• Ability to gain others' support for ideas, proposals, projects, and solutions.

D. Work Experience

• Preferably with at least three (3) years work experience in similar capacity. Well-
considered is a prior executive level experience.

E. Others
• Preferably female and not more than 35 years old