HR Assistant

Job description

* Enter all new hires, employee movements, and other employee data into the system.
* Ensure the collection of all new hires’ pre-employment documents and other paperwork and create 201 personnel files.
* Ensure that all required employee documents are stored in the 201 files which must be updated and complete.
* Enroll and orient all new hires into the finger-scan or biometric system for time & attendance.
* Prepares and issues company identification cards (ID’s) to all new employees, using the submitted pre-employment records as basis for the information found in the ID.
* Provide various reports needed for time & attendance monitoring, leaves, and offsets for payroll processing.
* Prior to and following each payroll, responsible for reconciliation of all time & attendance, leaves, and offsets to ensure accuracy.
* Update all employee movement and change of data in the system as needed.
* Work with third party HRIS supplier and assist in troubleshooting and finding resolutions to certain technical or system functionality issues that may arise in both the Admin and Self-Service systems.
* In addition to No. 5 above, create various HR reports using the HRIS query facility for the use of the HR group and other departments, including monthly company headcount reports and other HR demographic reports, as needed.
* Provides presentation materials for reports by creating MS Excel or PowerPoint tables, graphs, charts, maps, etc. to be used for the reports.
* Updates the HRIS calendar on an annual basis, taking into account approved company-scheduled vacations and other government-declared special holidays.
* Run various audits of employee information and other data in the HRIS system to help maintain the data integrity of the system.

Benefits & Welfare Administration:

* Insures that all employee leaves (vacation/optional, sick leaves, Birthday leaves, etc.) are properly encoded in the HRIS.
* Facilitates and administers all transactions regarding government benefits of employees (SSS, PagIbig, Philhealth)
* Assist in the day-to-day operations of the HR office and ensures that good housekeeping and records management practices are followed.
* Do any HR-related work that may be assigned from time to time.