Senior Accounting Specialist

DIRECT HIRING!
Position: Senior Accounting Specialist
Qualifications:
Must have Bachelor’s Degree in Accounting, Finance or any related Business course
CPA is an advantage but not required
A minimum of 5 years experience in Accounting role
Strong analytical and planning skills;
Good communication and presentation skills;
Excellent problem-solving skills;

Job Description:

Purchase Orders/Sales Documentation/DRF/BOM
Reviews PO to Suppliers/Principals. Sends back for correction draft PO from Sales as necessary.
Reviews accuracy of PO versus BOM, supplier quotation, validates applicable taxes (VAT and Royalty Tax)
Reviews and signs-off Deal Registration Form (DRF) and Bill of Material (BOM). Provides necessary feedback to the concerned Account Executive and General Manager.
Review and handles processing of Sales documentation (Deal Registration Form, Bill Of Material, Commissions, Contracts)
Ensures completeness of required documentation in Accounting files before endorsement of approval to the President and General Manager
Maintains custody of all hard/soft copy of contracts for deals; agreement with principals and sub-contractors.

Principal/Service Provider Coordination
Reviews contracts with customers and service providers regarding terms and conditions. Identifies risk exposure and discusses these with the concerned employee and Management.
Directly coordinates with foreign principals
Communicates with foreign suppliers regarding Tax treaty relief availment
Requests documents required by BIR in relation to deals/transactions.
Confirms maintenance renewals with Partners as coordinated with AEs

Quota Documentation and Tracking, Commission Processing and Payment
Prepares Quota Letters upon finalization of quota for the company, team and individual sales person.
Monitors quota achievement, confirms eligibility of Sales and other qualified people for sales incentives based on established guidelines. Responsible for payment of Sales incentive/bonuses as these are due
Follows up Sales people for submission of commissions sheets upon collection of payments.
Provides assistance to Sales people in relation to Bill of Materials preparation; reviews prepared BOMs, ensures these are properly made before endorsement to the General Manager
Reviews Commission statements of Sales people before endorsement to the President and General Manager
Responsible for ensuring that qualified commission payments are paid out as scheduled; reviews commission statements submitted by Sales personnel before endorsement to the GM.
Provides assistance to the General Manager in updating and disseminating the approved Sales Incentives/Bonus (Commission) Plan for the year. Responds to queries on commission entitlement and payments made.

Bank Relationships and managing company transactions.
Coordinates w Bank Representatives/Managers for company account maintenance; investments and completion of necessary documents related to the transactions.
Obtains updated interest rates for potential additional placements
Confirms rollover of short-term investments as approved by ASG
Monitors dollar exchange rate for USD requirement and investment
Meets with Bank reps re: investments and transactions

Tax Management, Annual/Interim Audit and Legal Consultations
Handles tax and other accounting related referrals to Lawyers and Auditors
Handles BIR assessments, prepares all schedules, makes reconciliation to support NIC/PAN/FAN
Does BIR Recon as needed for assessments and consulted with the Lawyers
Coordinates legal documentation and responses to BIR thru Lawyers
Monitors referrals to lawyers made by Accounting (Special projects e.g. Royalty taxes, Stock Transfers
Prepares all documentary requirements for submission to BIR (for BIR assessments)
Coordinates interim and annual audit of books for yearend financial statements.
Responsible for the preparation and timely submission of the Accounting Books of Accounts (Sales, Purchases, General Journal, General Ledger) BIR in the required format.
Responsible for analysis of all transactions and ensuring Books, BIR and Sprout as applicable are reconciled and balance

Regular Internal Reports
Weekly Cash position report Lead
Assist the Corporate Treasurer in the preparation of the annual budget.
Monthly Financial Performance - Actual Vs Budgeted Expenses.

Other Job Duties:
Coordination with HR Officer regarding results of Physical Asset Inventory and implementing the necessary adjustment in Lapsing schedule/InfoAsset data to be used for financial statement.
Attends Sales Meeting/MPR and presents new or revised guidelines as applicable.
Completes requirements for tax clearance for Philgeps
Performs other related functions as may be assigned.

Financial Reporting
Checks and validates FS reports submitted by bookkeepers versus source documents. Obtains necessary signature on vetted month vetted FS of Corporate Treasurer and takes responsibility for uploading approved monthly in the designated One Drive of the company.
Ensures that all hard copy Accounting and related supporting documents are filed in a complete and organized manner.
Recommends new accounting treatment of transactions for implementation and recording as confirmed by Management.

Periodic Duties
Responsible for the preparation and timely submission of the Accounting Books of Accounts (Sales, Purchases, General Journal, General Ledger) BIR in the required format.
Responsible for analysis of all transactions and ensuring Books, BIR and Sprout as applicable are reconciled and balanced.

Other Duties
Performs other related functions as may be assigned.