Administrative Clerk

HIRING: ADMINISTRATIVE CLERK

Job Summary:

Provides essential support to ensure the efficient operation of the office. Responsible for a variety of administrative and clerical tasks including data entry, filing, answering phones, handling correspondence, and supporting other staff employees as needed. The ideal candidate shall exhibit strong organizational abilities, a high level of efficiency, and the capability to independently manage multiple priorities with minimal supervision.

DUTIES AND RESPONSIBILITIES:

1. Accurate Data Entry:
Ensure precise and timely entry of data into company databases and spreadsheets, maintaining the highest standards of accuracy and data integrity.

2. Organize Office Documentation:
Efficiently maintain and organize both electronic and physical files, documents, and records, ensuring accessibility and proper record-keeping practices.

3. Document Preparation and Processing:
Prepare, review, and distribute internal and external correspondence (e.g., memos, letters, reports, invoices, documents) ensuring all materials are accurate and comprehensive.

4. Manage Correspondence:
Answer and direct phone calls and emails ensuring that all communications are managed promptly and professionally.

5. Scheduling and Travel Coordination:
Assist with scheduling meetings, appointments, and coordinating travel arrangements, ensuring optimal organization of time and resources.

6. Administrative Support Across Departments:
Provide comprehensive administrative support to various departments, ensuring smooth operational flow and effective assistance where needed.

7. Inventory Management of Office Supplies:
Order and manage office supplies and inventory, collaborating with the Inventory Clerk, ensuring that necessary materials are stocked and available to meet operational needs.

8. Additional Clerical Responsibilities:
Perform other clerical duties as assigned (e.g., Greet and assist visitors and clients when needed) contributing to the efficient operation of the organization and supporting team objectives.

REQUIREMENTS:

High School graduate or College-level (required); additional administrative training or certification is a plus
Proven experience as an administrative clerk or in a similar role
Familiarity with office management procedures
Proficiency in MS Office (Word, Excel, Outlook)
Experience with office equipment such as printers, scanners, etc.
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Ability to work independently and as part of a team
Strong time management skills and the ability to multitask
Willing to work in Talisay City, Negros Occidental