Document Controller (Tacloban project)
Tacloban City, Leyte
Posted 25 days ago
- Company:
- Octagon Concrete Solutions, Inc.
- Company Description:
- We are Octagon, a construction firm that champions success and commits to sustainability on a global scale. Our vision is the foundation of our mission: beyond merely building, we are building legacies. Our partners include the biggest local and global brands and businesses. They rely on our experience and expertise as our collaborators with the same goal. The core values of Octagon come from the rich and ancient history of the Republic of the Philippines and are deeply inspired by the tradition and culture of Filipinos.
- Contract Type:
- Contract
- Experience Required:
- 1 year
- Education Level:
- Bachelor’s Degree
- Number of vacancies:
- 1
Job Description
2. Develops and maintains the Document Management System.
3. Manages all flows of documents either in electronic form or on paper support.
4. Ensures Document Management accordingly to established procedures or standards (documents’ numbering, formats, issuance, review, dispatch, recording and archiving)
5. Maintains and manages electronic and hard copy documents as required.
6. Process incoming documentation (registration in the QMS, internal distribution, archiving)
7. Process outgoing documentation (transmit to Client and Suppliers /3rd parties)
8. Make sure that controlled copies of latest approved documents are distributed internally and externally (Clients and Suppliers)
9. Ensures control and coordination of projects documentation and data.
10. Ensures all drawings/documentation are correctly identified, distributed and file/stored.
11. General document control activities such as photocopying, scanning, analysis of supplier’s documents compliance with Project standards regarding numbering and all other aspects related to document quality.
12. Assistance in the preparation, collation and issue of reports and registers as may be required.
13. Communicated and liaises with Project Teams, Suppliers/3rd parties to agree standards, systems, efficient flow of documentation, hand-over and close-out of Project activity to ensure consistency in document control as required.
14. Monitors technical documents review and approval in accordance with agreed schedule.
15. Monitoring of documentation progress in cooperation with the project planner.
16. Ensuring the use of standardized forms and templates.
17. Set-up Project folders and facilitate Project communication process.
18. Establishes and maintains the Master Document register in cooperation with the Project Team/Departments
19. Other relevant duties/tasks as directed by Contract Managers/Site Managers/Department Managers
