Accounting Staff Accounts Payable (Makati)

Job Title : Accounting Staff- Accounts Payable (AP)
Department : Accounting department
Reports to : Accounting Supervisor & General Manager

1. Knowledge, Skills and Capability
1.1. Must be a College Graduate of any Business Course, preferably Accountancy.
1.2. Must have sufficient knowledge in basic accountancy and accounting principles
1.3. Must possess good verbal and written communication skills
1.4. Must be organized and disciplined
1.5. Must be willing to work long hours
1.
2. Job Summary
2.1. To assist the Accountant in various tasks assigned to him/her.
2.2. To ensure completeness and timely preparation of all tasks.
2.3. Reports to the Accounting Supervisor and the General Manager - all

activities pertaining to the job

2.4. This Job Summary is not an exclusive summary of the scope of the employee's
work
3. Duties and Responsibilities
1.
2.
3.
3.1. Responsible for the preparation of vouchers and its related checks. The AP
should also be held accountable for monitoring payment deadlines such as but not limited
to supplier's invoices, government mandatory contributions, BIR Tax Deadlines.
3.2. In line with Voucher and Check Preparation function, the AP should also be the
assigned person if a certain supplier request BIR Form No. 2307. The BIR Form No.
2307 shall be printed in triplicate copies for: 1 copy for the company and 2 copies for the
payee.

3.3. Once the voucher/s and the related checks were paid to a certain payee, the AP
will be responsbile for filing the vouchers on an orderly and consecutive manner for
recording.

3.4. The AP should be responsible for the PCVs; that the PCVs shall be issued
consecutively. The AP shall maintain a recording of PCV and the disbursement of the
same. The AP shall also keep a recording of the PCV and the disbursements thereof that
will tally with the recording of AS1.

3.5. The AP shall be responsible for monitoring the level of inventories such as but not
limited to office supplies, office consumable inventories, inventories stocked in HO and
in warehouses. The AP shall have proper monitoring and accounting of inventories that
should tally with inventories sent by the warehouse/s; the monitoring/accounting shall be
updated on a daily basis.

3.6. Based on AP's monitoring of inventories and upon approval of AH, the AP shall

prepare and create PO for company's inventory replenishment.

3.7. The AP shall be responsible for monitoring the Company's payables and
monitoring of its deadlines. The AP shall prepare a monitoring schedule so that the AH
will be guided on what checks are to be released for payment.

3.8. The AP shall be responsible for creating, maintaining and monitoring the client's
profile. The AP must create a monitoring file for warranties, calibration certificates, PMS,
proposal which was sent that push through, proposal which was sent but did not push
through, etc.

3.9. In cooperation with servicing team of Med Technik Services Inc., AP should keep
monitoring on the receipts generated by the servicing team. The AP can also refer to the
AH and Service Manager (SM) proposals for monitoring purposes

3.10. Attends to all other work designated to him/her by the immediate superior/department

head and by the management.

3.11. The duties and responsibilities enumerated above are not exclusive of any other duties
and responsibilities that BEI may see fit to designate or assign to the employee
concerned

3.12. The duties and responsibilities may be revised from time to time in accordance with the

exigencies of the service

4. Salary Range
Php 16,000 basic salary with Php 2,000 allowances
5. Job Location
Makati City,
6. Work Schedule
-48 hours work schedule (Monday- Saturday)

*B-4/23/25