Sales Admin Assistant
Santolan, Pasig, National Capital Region
Posted 21 days ago
- Company:
- Dempsey Resource Management Inc.
- Company Description:
- Dempsey Resource Management Inc. (DEMPSEY) is an executive search and referral services company. We do assist our client companies in the sourcing of competent and qualified candidates to fill up various job positions in their organization. The job positions we are targeting for our referred candidates are those intended for direct hiring by our clients. Our company is not a contracting agency. We do not hire and deploy people to other companies for contractual, temporary jobs or even special projects. Our Goal We strive to become a significant venue both for private companies and professionals for the purpose of matching their respective needs, creating opportunities for productive, meaningful and long-term employment. Our Desires To provide companies (CLIENT) quality service and assistance to ease their direct hiring process by way of sourcing, profiling, prequalifying and endorsing applicants in the most prompt and efficient manner; To provide opportunities to professionals (APPLICANT) in their quest to find the right job that will hone their natural talent, enhance their acquired skills, and maximize their potential to become an efficient, productive and successful employee; To promote and nurture our staff and personnel (EMPLOYEE) to strive for excellence in providing executive search and placement services; To create an ideal office-work environment (OFFICE) that will make our people inspired in their assigned tasks, and to encourage competitive cooperation among them, and reward productivity; To sustain our operation (STOCKHOLDERS) and the above pillars of good service by way of decent return on investments, providing incentives and satisfaction to all our stakeholders
- Contract Type:
- Full Time
- Experience Required:
- 2 years
- Education Level:
- Bachelor’s Degree
- Number of vacancies:
- 1
Job Description
JOB REQUIREMENTS:
• A graduate of Bachelor’s Degree in any courses (Preferably Accounting/Business Course)
• At least 2-3 years of relevant proven experience
• Proficiency on Excel
• Letter writing
• NAV/SAP experience is a plus
• Excellent verbal and written communications skills.
• Experience in exercising discretion and confidentiality with high accountability.
• Excellent organizational skills
JOB DESCRIPTIONS:
Sales
• Creates and processes sales orders in NAV, including returns and order changes.
• Coordinate with customers regarding order status and resolve related issues.
• Achieve and maintain targets for consumables sales.
• Create analytics on equipment sales based on purchase orders closed in HubSpot.
• Generate consumables sales reports for healthcare and graphics to monitor
performance and strategize for increased sales.
• Submit weekly or monthly equipment sales reports to the AVP/VP.
• Manage consumable inventory, avoid understock or overstock, and initiate necessary
purchases.
Internal / Administrative
• Check, validate, and review payment requests and liquidation reports from the Product
& Sales Team.
• Book travel, and hotel accommodations and arrange transportation and meals for the
Sales & Product Team and third-party personnel.
• Liquidate all initiated transactions and ensure timely submission to Accounting.
• Process and request payment for Admin & JV Accounts’ internet and phone billings on
time.
• Process payments for law offices handling company trademarks, ensuring all required
documents are submitted for smooth applications.
• Process payment for Hi-Q Clinic’s rent and electricity bills.
• Coordinate with and request supplies and items from Purchasing for JV Accounts,
ensuring timely delivery.
• Ensure enough stock of office supplies.
Accreditation
• Prepare necessary documents for customer accreditation.
• Ensure proper filing and documentation to streamline the accreditation process.
• Collaborate with other departments to complete accreditation requirements.
Demo Coordination
• Coordinate with Sales and Product Teams regarding demo details.
• Request transfer orders for demo items from the warehouse to personnel staging the
machine.
• Maintains accurate documentation for demo items and customer details.
• Coordinate with logistics for demo unit deliveries and pull-outs.
• Update and track demo items’ status, quantity, and functionality.
• Communicate with customers to address demo schedule changes and ensure
security/entry protocols are followed.
Bidding
• Develop and maintain a bidding schedule and tracker for upcoming projects.
• Update Google Drive with technical specifications and bidding documents.
• Prepare bidding documents according to procuring entity checklists.
• Ensure accuracy in bidding documents to avoid disqualification.
• Conduct the final review of bidding documents with the sales team.
Client Relations Management
• Assist Sales in creating and updating deals.
• Create and monitor tickets for engineers or IT for demo unit pull-outs and staging.
• Develop reports and dashboards for Sales, CIT, and Product Teams for quarterly business
reviews.
• Open for Fresh Graduates
SALARY BUDGET: Php20,000.00 – Php25,000.00 per month
LOCATION: Head Office: 10 Evangelista ave., Santolan, Pasig City
