Planning Manager

Key Responsibilities:

Project Planning & Scheduling:

Develop and manage detailed project schedules using project management software (e.g., Primavera P6, Microsoft Project).

Set project milestones and timelines, ensuring alignment of all construction activities.

Update project schedules regularly, reflecting progress, delays, and any changes in project scope or requirements.

Work closely with project managers and teams to ensure effective planning and execution of project phases.

Contract Monitoring & Compliance:

Review and analyze construction contracts to ensure adherence to terms and conditions.

Monitor the progress of work to ensure that contractual requirements are being met, including timelines, quality standards, and safety regulations.

Coordinate with legal, procurement, and project management teams to resolve any issues related to contract performance.

Ensure all parties (clients, subcontractors, suppliers, etc.) comply with the terms specified in the contract and mitigate any risk of non-compliance.

Track and document contract-related changes, amendments, and claims, and ensure proper reporting to stakeholders.

Resource Management:

Oversee the allocation of resources (labor, materials, equipment) to ensure that the project progresses according to schedule and budget.

Coordinate with other departments to ensure timely procurement and delivery of materials.

Track and manage resource utilization to prevent over- or under-allocation.

Risk Management & Issue Resolution:

Identify and assess potential risks and disruptions to project schedules and contracts.

Develop mitigation strategies to address risks related to delays, budget overruns, and contract breaches.

Resolve conflicts, issues, or delays that arise, ensuring that the project remains on track and compliant with contract terms.

Reporting & Documentation:

Provide regular progress updates to senior management on the status of the project schedule, contracts, and resource allocation.

Prepare detailed reports on contract performance, including compliance with timelines, budgets, and quality standards.

Maintain accurate and up-to-date records of all contract changes, project milestones, and other critical documentation.

Stakeholder Communication:

Serve as the key point of contact for any issues related to project planning, scheduling, and contracts.

Facilitate communication between clients, contractors, subcontractors, and other stakeholders regarding contract obligations and project progress.

Ensure transparency in contract management and inform all parties of any potential issues or deviations from the agreed terms.

Continuous Improvement:

Identify opportunities for process improvements related to project planning, scheduling, and contract management.

Implement best practices and lessons learned from previous projects to enhance planning efficiency, accuracy, and contract monitoring.

Qualifications:

Education:

Bachelor's degree in Civil Engineering, Construction Management, or a related field (required).

Certification in Project Management or Contract Management is a plus.

Experience:

Minimum of 5 years of experience in project planning, scheduling, or contract management in the construction industry.

Proven experience using project management software such as Primavera P6 or Microsoft Project.

Experience in managing construction contracts, including monitoring compliance and addressing contract-related issues.

Experience managing large-scale construction projects is preferred.

Skills:

Strong understanding of construction processes, project management, contract law, and scheduling techniques.

Excellent organizational, analytical, and problem-solving skills.

Ability to interpret contract terms and ensure their enforcement throughout the project lifecycle.

Strong communication and interpersonal skills, with the ability to manage relationships with clients, contractors, and vendors.

Detail-oriented with a focus on accuracy, compliance, and quality control.

Knowledge of construction contracts, budgets, and resource management.