Executive and Administrative Assistant
Pasig, Negros Oriental
Posted today
- Company:
- CBD Resource
- Company Description:
- We are an executive search company engaged in the sourcing and referral of college graduates and professionals in the fields of Accounting, Finance, Engineering, Sales, Marketing, Web & Programming, HR & Admin, Behavioral Science, Arts and related fields.
- Contract Type:
- Full Time
- Experience Required:
- 1 year
- Education Level:
- Bachelor’s Degree
- Number of vacancies:
- 1
Job Description
The Executive and Administrative Assistant is a primary point of contact between the executive,
internal and external stakeholders that provides administrative support to senior executives,
enabling them to focus on strategic decision-making and organizational leadership. This role
involves managing the executive’s calendar, coordinating meetings, travel arrangements, handling
correspondence, and overseeing various office support functions to ensure smooth day-to-day
operations.
Key Roles and Responsibilities
• Manage scheduling for company executive(s) including but not limited to Board Meetings,
Annual Stockholders Meeting, Committee and Alignment meetings.
• Organize and prepare for internal and external high-level meetings, including gathering
documents and attending to logistics of meetings
• Preparation of Executive presentation, correspondence and minutes of meetings.
• Answer and respond to phone calls, communicate messages and information to the
executive
• Process administrative documentation requirements and maintain various records for
company executive(s).
• Design and establish the company’s corporate governance framework, quality
management system, ensuring compliance with legal, regulatory, and best practice
standards.
• Create and review legal documents including but not limited to consultancy, partner and
retainer contracts
• Coordinate legal requirements and concerns with appointed corporate legal counsel
• Responsible for inventory, purchase, replenishment and issuance of office supplies;
• Maintain supplies inventory by checking stock to determine inventory level, anticipating
needed supplies, placing, expediting orders for supplies and verifying receipt of supplies;
• Responsible for application and renewal of insurances, Business, Fire and Sanitary
permits, and contracts for Trion facilities
• Ensure operation of equipment by completing preventive maintenance requirements,
calling for repairs, maintaining equipment inventories and evaluating new equipment &
techniques;
• Process Visa Application and travel arrangements
- Salary:
- ₱25,000.00 Monthly
