Junior Executive Assistant

Reporting to: C-Level Executive(s) or Senior Executive/Personal Assistant

Summary: The Intern Executive Assistant provides administrative and logistical support to
C-level executive(s) managing multiple businesses, working under the guidance of a Senior
Executive/Personal Assistant or directly with the executive(s). This role focuses on developing
organizational and administrative skills while supporting the smooth operation of the
executive's office.

Salary: Entry Level

Proposed Work Days: Mondays to Fridays (10hrs36mins shift)

Responsibilities (may include, but are not limited to):
● Administrative Support:
○ Managing less complex calendars and scheduling appointments.
○ Assisting with travel arrangements (domestic).
○ Preparing and organizing basic meeting materials.
○ Managing email and correspondence, under supervision.
○ Assisting with expense reports and reimbursements.
○ Maintaining office organization and supplies.
○ Handling basic research tasks.

● Personal Support:
○ Assisting with basic personal errands and tasks.
○ Supporting the Senior Executive/Personal Assistant with personal arrangements.

● Project Support:
○ Assisting with project-related tasks, such as data entry and document preparation.
○ Tracking project progress under supervision.

● Communication and Liaison:
○ Answering phone calls and directing inquiries.
○ Communicating with internal and external stakeholders, under supervision.

Qualifications:
● Associate's degree or Undergraduate Bachelor's degree preferred.
● Strong organizational, time management, and communication skills (written and
verbal).
● Attention to detail and accuracy.
● Ability to work independently and as part of a team.
● Proficiency in Microsoft Office Suite and/or Google Suite
● Basic problem-solving skills.
● Ability to handle multiple tasks and prioritize effectively.
● Discretion and confidentiality.
● Positive attitude and willingness to learn.