Purchasing Manager (Foods and Beverages)

Job Summary:
The Purchasing Manager is responsible for overseeing the procurement of goods and services required for business operations, ensuring cost-effective purchasing while maintaining quality standards. This role involves developing procurement strategies, negotiating supplier contracts, managing inventory levels, and ensuring compliance with company policies and industry regulations.

Key Responsibilities:
1. Procurement Strategy & Planning
Develop and implement purchasing strategies to optimize cost, quality, and delivery efficiency.
Analyze market trends, supplier performance, and pricing to make informed purchasing decisions.
Forecast procurement needs based on company requirements, inventory levels, and demand.
2. Supplier Management & Negotiation
Identify, evaluate, and maintain relationships with reliable suppliers and vendors.
Negotiate contracts, pricing, and terms to ensure favorable conditions for the company.
Monitor supplier performance, addressing issues related to product quality, delivery, and service.
Source alternative suppliers to mitigate supply chain risks.
3. Order Management & Inventory Control
Oversee the entire purchase order process, ensuring accuracy and budget compliance.
Collaborate with inventory and warehouse teams to maintain optimal stock levels.
Monitor lead times and procurement schedules to prevent shortages or overstocking.
4. Cost Control & Budgeting
Work within allocated budgets and identify cost-saving opportunities.
Track procurement expenses and suggest cost-reduction strategies.
Reduce waste and optimize purchasing efficiency without compromising quality.
5. Compliance & Risk Management
Ensure all procurement activities comply with company policies, industry regulations, and legal requirements.
Monitor supplier compliance with contract terms and quality standards.
Address supply chain risks and implement contingency plans.
6. Cross-Department Collaboration
Work closely with finance, operations, and production teams to align procurement with business goals.
Support new product development by sourcing materials efficiently.
Communicate purchasing updates and potential supply chain risks to management.
7. Reporting & Documentation
Maintain accurate records of purchases, contracts, and supplier performance.
Generate procurement reports to assess spending trends and supplier efficiency.
Use data analysis tools to improve decision-making and procurement processes.
Required Skills & Qualifications:
- Education: Bachelor’s degree in Business Administration, Procurement, or a related field.
- Experience: Minimum 5 years of experience in procurement, purchasing, or supply chain management.
- Technical Skills: Proficiency in procurement software and Microsoft Excel.
- Negotiation Skills: Strong ability to negotiate pricing and contracts with suppliers.
- Analytical Thinking: Ability to analyze data, forecast needs, and optimize procurement strategies.
- Communication Skills: Excellent verbal and written communication for vendor and internal coordination.
- Problem-Solving: Ability to resolve supply chain disruptions and cost-related challenges.
- Attention to Detail: Ensuring accuracy in purchase orders and contract management.