Executive Virtual Assistant

Role Overview
We are seeking a highly organized and proactive Virtual Assistant with expertise in project management, digital marketing, and client communication. The ideal candidate will have strong skills in Microsoft applications and will play a critical role in supporting the day-to-day operations, managing calendars and emails, and maintaining seamless communication with our clients.

Key Responsibilities:
Manage calendar and communication with clients, vendors and staff to coordinate meetings.
Conduct research in support of various projects for the company (e.g. automation tools, events, networking organizations, suppliers, potential clients, etc)
Complete nominations and speaking engagement applications for the CEO
Identify potential vendors and conduct initial fit assessment
Organizer internal folders and files
Document procedures and communicate SOP updates to the staff as needed
Support the client onboarding process by completing tasks delegated to this role.
Create marketing content and graphics
Support client onboarding and client service processes
Monitor status of teams’ ongoing projects and escalate as needed
This is a new role and as such additional responsibilities are expected to change over time and

Key Qualifications:
BS in Business Administration, Accounting or relevant field.
Proven experience as a Virtual Assistant, Executive Assistant, or in a similar administrative role.
Strong project management skills with the ability to multitask and manage priorities effectively.
Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
Experience in digital marketing, including social media management and email marketing.
Exceptional organizational and time management skills.
Strong communication skills, both written and verbal, with a client-focused approach.
Ability to work independently

Preferred Skills:
Familiarity with accounting or finance-related projects is a plus.
Experience with project management tools like Asana, Trello, or Monday.com.
Knowledge of basic graphic design or content management tools like Canva, WordPress, or Mailchimp is a bonus.