Accounting Assistant

QUALIFICATIONS:
- Must be a college graduate with a degree in any business course, preferably in Accountancy
- Must have sufficient knowledge of basic accounting principles
- Must possess strong verbal and written communication skills
- Must be organized and disciplined
- Must be willing to work long hours

RESPONSIBILITIES:
- The AS1 will be accountable for the custody of the Petty Cash Fund (PCF). Furthermore, the AS1 shall ensure that the PCF is maintained at a tolerable level and shall report to the Accounting Head (AH) when the PCF needs to be replenished. The AS1 shall also prepare a report on PCF disbursement, which must align with the report prepared by AS2.
- The AS1 shall be responsible for monitoring inventory levels, including but not limited to office supplies, office consumables, and inventories stocked at the Head Office (HO) and warehouses. The AS1 shall ensure proper monitoring and accounting of inventories, which must align with inventory records provided by the warehouse(s). The monitoring and accounting records shall be updated daily.
- Upon receipt of a purchase order (PO) from a customer, the AS1 shall create a sales order in the company’s system, inputting all required inventory per the customer's PO. Once the sales order is created, the AS1 shall notify the AH for approval prior to delivery.
- The AS1 will be accountable for monitoring Accounts Receivable. This includes tracking customers’ outstanding balances and maintaining an accounts receivable monitoring file, which shall include but is not limited to aging, payment methods, and payment history.
- The AS1 shall also be responsible for the custody of Sales Invoices, Collection Receipts, and Deposit Slips, ensuring that they are arranged in chronological order.
- Additionally, the AS1 shall create, maintain, and monitor client profiles. This includes maintaining a monitoring file for warranties, calibration certificates, preventive maintenance schedules, proposals that proceeded, and proposals that did not proceed.
- In cooperation with the servicing team of Med Technik Services Inc., the AS1 shall monitor receipts generated by the servicing team. The AS1 may also refer to the AH and Service Manager (SM) for proposal monitoring purposes.
- The AS1 shall monitor the Technician Service Reports and prepare calibration certificates for preventive maintenance every quarter.
- The AS1 shall act as the Petty Cash Custodian, ensuring timely petty cash replenishments and the completeness of supporting documents.
- The AS1 shall perform any other tasks assigned by their immediate superior, department head, or management.
- The duties and responsibilities enumerated above are not exhaustive and may be revised from time to time as required by the needs of the company.

SALARY:
Php 18,000 basic salary with meal allowance