Accounts Receivable (Makati)

DEPARTMENT: ACCOUNTS RECEIVABLE


· Generate/Create/Update outstanding account balances
· Commence appropriate actions to ensure collection of slow paying or offending balances
· Keep management informed of credit and collection activities and take action prescribed by senior management to tackle issues raised
· Assist customers to resolve account problems emanating from incorrect billing, inaccurate information, improper delivery, slow payments, etc.
· Undertake research and assemble documentation to support adjustments to account balances
· Act as the company’s representative in taking inbound and outbound calls to help with the timely collections for each client
· Arrange debt repayment based on customer’s financial situation and client repayment guidelines, via credit card, check or obtained insurance
· Document all updates and acquired information on accounts.

TASKS
- Process Orders Received by Sales Team
- Issuance of SI/DR receipts
- Update Daily Monitoring
- Update Accounts Receivable Monitoring and generating Aging Report Weekly.
- In-charge of Receiving of RTV’s and recording all received documents.
- In-charge of entering transactions to Quickbooks.
- In-charge of Computing Cost of Goods for every invoice.
- Follow up collection and issuance of Statement of accounts to clients.
- In-charge for preparation and documentation of Inventory Evaluation.

ACCOUNTS RECEIVABLE

CREATING SALES ORDER (QUICKBOOKS)
CREATING DELIVERY RECEIPT (QUICKBOOKS)

1 LOG IN TO QUICKBOOKS
6 CREATE DELIVERY RECEIPT using Sales Order.
7 ENCODE CLIENTS DATA SUMMARY TO DAILY MONITORING (EXCEL)
8 COUNTER CHECK QUICKBOOKS AND DAILY MONITORING

ACCOUNTS RECEIVABLE MONITORING
1 COPY DATA FROM DAILY MONITORING
CLIENT, SI,SO,DR AMOUNT AND DELIVERY DATE
2 CHECK FOR THE FORMULAS IF ALL DATAS ARE CAPTURED
3 AR DATA SHOULD MATCH DAILY MONITORING'S AMOUNT INCLUDING VAT, AND QUICKBOOKS (WITHOUT VAT)
4 REVIEW CLIENTS ORDERS AND ENCODE COST OF GOODS TO IDENTIFY THE PROFIT


COLLECTION REPORT
1 UPDATE CLIENTS PAYMENT ON ACCOUNTS RECEIVABLE MONITORING
(PAYMENT, DEDUCTIONS, REFERRENCE AND BANK DETAILS)
2 ENCODE CHECK DETAILS FOR CLIENTS WITH PDC
3 MAKE SURE ALL CHECKS HAVE A PHOTOCOPY ATTACHED WITH THE OR/AR RECEIPTS.


MONTHLY COLLECTION
1 open MONTHLY COLLECTION REPORT
2 Update and encode all clients payment entered on each passbook
3 declare all deductions and data, see account receivable monitoring for referrence


AGING REPORT
1 go to ACCOUNTS RECEIVABLE MONITORING
2 Filter UNPAID clients.
3 Generate weekly Aging Report
4 Save Clients aging Report and print Summary

CALLING AND FOLLOW UP FOR CLIENTS OVERDUE
1 ISSUE SOA FOR ALL CLIENTS (SPECIALLY CLIENTS WITH LONG OVERDUE, TERMS AND MULTIPLE BRANCHES
2 FOLLOW UP WITH RESPECT, SEEK UPPER MANAGEMENT'S ASSISTANCE FOR CALLING CLIENTS WITH OTHER CONCERNS
3 PREPARE CLIENTS COUNTER RECEIPTS FOR FOLLOW UP

SALARY RANGE: AR: 20-25K per month with mandatory benefits upon regularization
WORK LOCATIONS: 9031 Aranga St San Antonio Village Makati
WORK SCHEDULE: Monday - Friday (9am - 5pm) / Saturday if needed

*G-1/24/25