Executive & Administrative Assistant
Santolan Pasig, National Capital Region
Posted today
- Company:
- Dempsey Resource Management Inc
- Company Description:
- DEMPSEY, INC – We are the RECRUITMENT PARTNER of Client Companies • We are an HR Firm engaged in the sourcing and referral of college graduates and professionals. • We do assist our client companies in the sourcing of competent and qualified candidates to fill up various job positions in their organization. The job positions we are targeting for our referred candidates are those intended for direct hiring by our clients. • We can provide candidates for entry level, supervisory, managerial and executive positions for our client’s direct hiring. OUR GOAL We strive to become a significant venue both for private companies and professionals for the purpose of: ∗ matching their respective needs ∗ Creating opportunities for productive, meaningful and long-term employment. HOW CAN WE HELP CLIENT COMPANIES ∗ We provide an alternative, back-office manpower sourcing and recruitment services to fill up various job positions in their organization. HOW CAN WE HELP APPLICANTS? ∗ DEMPSEY is committed in finding our candidates the right job in the right company ∗ DEMPSEY do not charge any fee to our Candidate, whether or not they are successfully hired ∗ Applicants’ resume will automatically be put on our active file. Once we determine that your qualification and/or experience matches that of the Clients’ requirements, we shall endorse you to the Client WHAT WE CAN DO? ∗ DEMPSEY is committed in assisting its Clients in sourcing and finding suitable candidates to fill up their current personnel requirements by way of: . Prompt deployment of pre-qualified applicants . More applicants to choose from . Good quality applicants . Value-for-money recruitment process OUR CORE COMPETENCIES • Finance, Accounting, HR and Admin personnel • Sales, Marketing and Promotion personnel • Engineering, Technical and Highly-Skilled • IT, Web and Programming personnel • Behavioural Science personnel • Creative & Liberal Arts personnel
- Contract Type:
- Full Time
- Experience Required:
- 5 to 10 years
- Education Level:
- Bachelor’s Degree
- Number of vacancies:
- 1
Job Description
The Executive and Administrative Assistant is a primary point of contact between the executive,
internal and external stakeholders that provides administrative support to senior executives,
enabling them to focus on strategic decision-making and organizational leadership. This role
involves managing the executive’s calendar, coordinating meetings, travel arrangements, handling
correspondence, and overseeing various office support functions to ensure smooth day-to-day
operations.
Key Roles and Responsibilities
• Manage scheduling for company executive(s) including but not limited to Board Meetings,
Annual Stockholders Meeting, Committee and Alignment meetings.
• Organize and prepare for internal and external high-level meetings, including gathering
documents and attending to logistics of meetings
• Preparation of Executive presentation, correspondence and minutes of meetings.
• Answer and respond to phone calls, communicate messages and information to the
executive
• Process administrative documentation requirements and maintain various records for
company executive(s).
• Design and establish the company’s corporate governance framework, quality
management system, ensuring compliance with legal, regulatory, and best practice
standards.
• Create and review legal documents including but not limited to consultancy, partner and
retainer contracts
• Coordinate legal requirements and concerns with appointed corporate legal counsel
• Responsible for inventory, purchase, replenishment and issuance of office supplies;
• Maintain supplies inventory by checking stock to determine inventory level, anticipating
needed supplies, placing, expediting orders for supplies and verifying receipt of supplies;
• Responsible for application and renewal of insurances, Business, Fire and Sanitary
permits, and contracts for Trion facilities
• Ensure operation of equipment by completing preventive maintenance requirements,
calling for repairs, maintaining equipment inventories and evaluating new equipment &
techniques;
• Process Visa Application and travel arrangements
• Complies with the proper operating procedures of the company safety and health
regulations.
• Formulate systems, policies and procedures for the assigned scope of responsibility.
• Adheres to Policies/Procedures, Employee Code of Ethics and Conduct, and Corporate
Governance regulations.
• Protects intellectual property, company proprietary and confidential information.
• Perform other duties & responsibilities as directed by the immediate supervisor
Qualifications
Education, Licenses and Certificates:
• Graduate of a any Business related course
Relevant Experience:
• At least five (5) years’ work experience in the same field
Knowledge, Skills, Abilities:
• Good strategic thinking, analytical and problem-solving skills
• Keen to details
• Excellent organizational, multi-tasking skills and a team player
• Effective time management skills
• With excellent writing and communication skills, with pleasing personality
• Highly resourceful and dependable
• Proficient in the use of Microsoft Office operations (Microsoft Excel, Word, PowerPoint)
Internal & External Customers
Internal : C-Level, Department Heads, Managers and Employees of Trion Group of Companies
External : Clients, Vendors, Consultants and Local Government Units