Import Assistant

Import Assistant
Assign SY reference number, bank assignment and prepares checklist, shipping instructions for the new purchase order received.
Prepares local insurance application for all importations and ensure that corresponding marine insurance policy readily available prior to arrival of shipment.
Prepares bank related documents such as Letter of Credit, TR & draft, Authorization Letter and other documents needed prior and after arrival of shipment.
Communicates directly to foreign supplier regarding shipment schedule and other related documents needed prior to arrival of shipment.
Coordinates with Regulatory Personnel regarding permits/clearance need for all importation
Coordinates with Finance department and assigned bank regarding LC opening, availability of original shipping documents, LC discrepancies, final duties and taxes (PAS 5) for debit thru bank.
Checking of shipping documents prior to shipment arrival
Monitors movement of vessel via on line tracking and thru MCIP Terminal website.
Coordinates with shipping lines regarding arrival and availability of billing invoice for shipment that arrived at the port.
In-charge with postal/courier services re monitoring of original shipping documents from supplier/s, sample/s, payment and other issue and concern (Inbound/Outbound).
Coordinates with warehouse personnel regarding final delivery of goods/cargo to designated warehouse/s.
Check and verify computation of broker’s billing prior to final payment including preparation of turned of events of each shipment as attachment.
Prepare and updates Masterfile/database of all incoming shipment both monthly and weekly with assigned broker and warehouse for proper distribution to concerned department / warehouse prior to goods arrival.
Daily updates of summary of import entry per category based on selectivity lanes.
Other duties that may be assigned from time to time.
ERP readiness is an advantage