AR & AP Specialist - Onsite

Key Responsibilities

Accounts Receivable (AR) Responsibilities

• Invoicing: Prepare, review, and send customer invoices in alignment with company policies to ensure accuracy and timeliness.
• Collections Management: Monitor outstanding balances, follow up on overdue accounts, and develop collection strategies to secure timely payments.
• Customer Account Reconciliation: Regularly reconcile customer accounts to ensure payments are accurately recorded; resolve discrepancies promptly.
• Reporting: Prepare and maintain AR aging reports, updating management on outstanding accounts, cash inflows, and collection progress.
• Customer Communication: Address customer inquiries and resolve billing disputes, maintaining professionalism and clear communication.
• Documentation and Record-Keeping: Maintain complete records of all AR transactions, including invoices, receipts, payment confirmations, and communications for audit and compliance purposes.
• Monthly and Year-End Close Support: Assist with AR account reconciliations and accruals to ensure accurate monthly and annual closing activities.

Accounts Payable (AP) Responsibilities

• Invoice Processing: Receive, review, and verify vendor invoices, ensuring alignment with purchase orders and contracts, and compliance with company policies.
• Payment Processing: Schedule and prepare payments to vendors, maintaining a consistent payment timeline to avoid late fees or penalties.
• Vendor Reconciliation: Regularly reconcile AP ledger balances with vendor statements and resolve discrepancies to ensure accurate records.
• AP Aging and Reporting: Maintain an AP aging report to track outstanding payables; update management on cash outflows and vendor payment status.
• Expense Tracking: Manage employee expense claims, verifying documentation and ensuring compliance with company policies.
• Record-Keeping: Organize and maintain digital and physical records of AP transactions, including invoices, receipts, and vendor communications, for easy retrieval and auditing purposes.
• Audit Support: Prepare and provide necessary documentation for both internal and external audits related to AP transactions.

Qualifications

• 2 years of experience in AP and AR from a developer or leasing set-up or industry

Work Arrangement

Location: Makati / BGC
Shift: 9:00 am - 6:00 pm (M-F)
Set-up: Onsite