Purchasing Officer

DUTIES AND RESPONSIBILITIES:

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.
1. Research, compare, and evaluate offers from potential suppliers.
2. Process accreditation process of suppliers in coordination with Department Head and Hospital Administrator.
3. Negotiate and recommend execution of contracts for the purchase of supplies, services and equipment.
4. Coordinate with the supplier’s delivery team and follow up on delays or orders that have been rescheduled.
5. Review quality of purchased goods/materials and prepare monthly reports.
6. Coordinate with Property Department to ensure proper storage.
7. Maintain updated records of purchased products, delivery information and invoices in the Bizbox Information System.
8. Maintain bidders’ list, supplier’s file, and such other records as are needed for the efficient operation of the purchasing function.
9. Attend trade shows, exhibitions, and product launches to stay up-to-date with industry trends and maintain good relationship with industry professionals.
10. Performs other tasks when the needs arise.

GENERAL QUALIFICATIONS STANDARD:

 Bachelor's/College Degree in Business Administration, Management, Office Administration or any related field.
 Good knowledge of vendor sourcing practices (researching, evaluating and liaising with vendors)
 At least 3 Year(s) of working experience in the related field
 Excellent negotiation skills
 Knowledgeable in Bizbox Hospital information System
 Required Skill(s): MS Office; above satisfactory oral and written communication skills; interpersonal skills; good planning & organizing skills, leadership skills