Executive Assistant

About the role
We are seeking a highly organized, proactive, and experienced Executive Assistant to support our CEO. The ideal candidate will serve as a trusted partner, providing high-level administrative support and ensuring the smooth operation of the CEO's office. This role requires exceptional organizational skills, a strong attention to detail, and the ability to handle confidential information with discretion.

What you'll be doing
1. Administrative Support:
○ Manage the CEO's calendar, schedule meetings, and coordinate travel arrangements.
○ Ensure the CEO is prepared for all meetings and events by organizing materials and briefing documents.
2. Communication:
○ Act as the primary point of contact between the CEO and internal/external stakeholders.
○ Manage and prioritize emails, phone calls, and correspondence on behalf of the CEO.
3. Meeting Coordination:
○ Plan, organize, and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items.
4. Project Management:
○ Assist with special projects and initiatives as directed by the CEO.
○ This may include research, report preparation, and liaising with other departments.
5. Confidentiality:
○ Handle sensitive information with the highest level of confidentiality and professionalism.
○ Review Contract
6. Travel Management:
○ Organize and coordinate domestic and international travel itineraries, including flights, accommodations, transportation, and detailed travel plans.
7. Document Management:
○ Draft, review, and manage correspondence, reports, presentations, and other documents as needed.
8. Relationship Management:
○ Build and maintain strong relationships with key stakeholders, including board members, senior executives, clients, and partners.
9. Event Planning:
○ Assist in the planning and execution of company events, meetings, and executive off-sites.
10. Office Management:
○ Oversee the organization and efficiency of the CEO's office, including managing supplies, equipment and other office needs.

What we're looking for:
Education:
● Bachelor's degree in Business Administration, Communications, or a related field is preferred.
Experience:
● Minimum of 3-4 years of experience as an Executive Assistant, preferably supporting a CEO or C-suite executive.
Skills:
● Exceptional organizational and time management skills.
● Strong written and verbal communication abilities.
● Must be Computer Literate
● Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
● Ability to multitask and prioritize effectively in a fast-paced environment.
● High level of professionalism and discretion.
● Strong problem-solving skills and attention to detail.
● Ability to work independently with minimal supervision.
Attributes:
● Proactive and self-motivated.
● Strong interpersonal skills and ability to work with diverse teams.
● Flexible and adaptable to changing priorities.
● Committed to continuous improvement and professional development.
● Willing to work on a flexible schedule and long hours.
● Can travel and drive.
Work Environment:
● Typically works in a dental clinic environment.
● May be required to work on weekends depending on the clinic's schedule.