Purchasing Staff/Secretary

Duties and Responsibilities :
1. Must have knowledge in accounting software
2. Must have knowledge in QuickBooks
3. Monitors the inventory of operating supplies and major office supplies
4.Checks/reviews requests for purchase of materials and operating & office supplies
5.Makes necessary canvassing and sourcing of needed materials and supplies
6.Establishes at least two(2) reliable suppliers of materials and supplies
7.Upon delivery of purchased materials and supplies, together with QA and Warehouse personnel, checks or inspects the quantity and quality of delivered items
8.Upon receiving of report from the Warehouse and QA about the rejection of the delivery, immediately informs the concerned supplier to take the appropriate action in order not to hamper the production line
9.Prepares Purchase Orders
10.Ensures completeness and updatedness of Purchasing recordsr
11.Prepares and submits to superior the required reports, accomplished forms, correspondences, etc. for review and approval
12.Sends correspondences to external parties through fax or by mail, as instructed by superior
13.Does encoding jobs, as instructed
14.Segregates reports, records and other documents and files them accordingly
15.Gets the signature from the designated signatories on prepared reports, forms and correspondences
16.Answers queries or telephone calls from Suppliers and other external parties
17.Maintain the cleanliness and orderliness of designated work area
18.Performs other duties that maybe assigned by immediate superior