Procurement Assistant

Job Description
1. Provide procurement, logistical and administrative support in a timely and efficient manner in the acquisition of a wide variety of goods and services for efficient field operations.
2. Assist in drafting and preparing tender documents (e.g. Invitation to Bid, Request for Proposals and Request for Quotations) including bid evaluations based on the nature of the requirements and cost of procurement involved.
3. Obtain quotations/proposals and submit them within the required timeframe.
4. Provide support to end users in the review and evaluation of quotations/proposals against the specifications/terms of reference/statement of work and in consideration of best value for money.
5. Support case presentation for review and verification of appropriate review bodies, explaining the nature and purpose of the requirement, the procurement process undertaken, the recommendations and basis for award
6. Prepare and issue Purchase Orders/Supply or Service Contracts.
7. Support coordination of the delivery of procurement requisitions and perform follow up actions to ensure supplies reach field operations in good and complete order and services delivered according to project implementation schedule.
8. Assist relevant officers in the processing of more complex, higher value purchasing operations. Distribute pertinent documents to concerned parties and take appropriate follow-up action, etc.
9. Provide administrative assistance for the establishment of Global Long-Term Agreements.
10. Research, retrieve and present information from a variety of internal and external sources of supply, vendors by commodity, etc., as well as obtain specifications for new products and equipment on the market.
11. Prepare procurement monitoring reports and documents as required.
12. Prepare Request for Payment for submission to Accounts Payable Unit for timely processing of payment to vendors.
Required Qualifications and Experience
EDUCATION
• University degree in Procurement, Business Administration, Logistics, Supply Chain Management, Law, Economics, or another related field with at least two (2) years of relevant professional experience
• High School Diploma with four (4) years of relevant experience.
EXPERIENCE
• Experience with procurement activities (purchasing, vendor research, etc.).
• Experience conducting cost analyses and developing reports.
• Experience working with suppliers or other third parties on day-to-day basis.
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SKILLS
• Proficiency in SAP, MS Office applications such as Work and Excel.
• Excellent organizational skills with the ability to manage multiple tasks simultaneously under time constraints, accurate and detail oriented.
• Team player with ability to work effectively at different levels within and outside the organization and with colleagues from varied cultures and professional backgrounds.