Executive Assistant To CFO/CHRO

Key Responsibilities:
• Administrative Support:
o Manage the CFO's calendar, appointments, and meetings to optimize time management.
o Coordinate travel arrangements, itineraries, and accommodation for the CFO.
o Screen and prioritize phone calls, emails, and other communications.
o Prepare and edit correspondence, presentations, and other documents.
• Financial Reporting and Analysis:
o Assist in the preparation of financial reports, budgets, and presentations.
o Compile data and generate reports for the CFO and finance team.
o Help with financial analysis and tracking of key performance indicators.
• Meeting Coordination:
o Organize and coordinate meetings, including board meetings, financial reviews, and departmental meetings.
o Prepare agendas, take minutes, and ensure follow-up on action items.
o Collaborate with internal teams to gather necessary materials for meetings.
• Project Management:
o Assist in managing special projects and initiatives as directed by the CFO.
o Track project timelines, deliverables, and ensure successful completion.
o Coordinate cross-departmental collaboration and communication.
• Communication and Liaison:
o Serve as the primary point of contact for the CFO's office, maintaining professional relationships with stakeholders.
o Communicate on behalf of the CFO with internal staff and external partners.
o Handle confidential information with the utmost discretion and professionalism.
• Office Management:
o Maintain organized filing systems for easy retrieval of documents.
o Ensure office supplies and equipment are maintained and ordered as necessary.
o Support finance department team members with administrative tasks.
Qualifications:
o Bachelor’s degree in Business Administration, Finance, Accounting or a related field preferred.
o Minimum of 3-5 years of experience as an Executive Assistant or similar role, preferably in a finance environment.
o Experience supporting C-level executives is highly desirable.
o Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
o Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
o Excellent verbal and written communication skills.
o Strong interpersonal skills