HR Associate

JOB DESCRIPTION
Position: HR Associate

Job Overview:
The selected candidate will report directly to the Head/Officer of the Human Resources and will be spearheading a key function of the HR department. The primary goal of this position is to ensure our payroll procedures are compliant, efficient, and current. Secondarily, in partnership with the Head/Officer, to optimize departmental payroll/HR practices for efficient and effective delivery of employee compensation and HR support companywide. The HR Payroll Associate has responsibility for the payroll functions of the organization; ensuring payroll is processed on time, accurately, and in compliance with governmental regulations. In addition, the role requires someone with acute attention to detail to help keep the HR administrative side of the operations organized and running efficiently.

Duties and Responsibilities
► Primary
• Ensure timely processing of weekly payrolls in accordance with labor regulations and standard accounting principles.
• Process any necessary additional payrolls, including bonuses and commissions.
• Provides guidance and service for employees and managers, focusing on payroll administration, wage and hour, and time and attendance policy interpretation.
• Resolve issues and answer payroll-related questions in a timely manner.
• Oversee processing of payroll changes (i.e., new hires, terminations, increases, etc.) and communicate system upgrades to Director of HR.
• Update payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and job titles, and department/company transfers.
• Prepares reports as requested/required by leadership or outside agencies/vendors.
• Balance payroll accounts by resolving payroll discrepancies.
• Work closely with Head of HR regarding auditors and payroll tax audits.
• Assist management with input of various paid time off codes. Perform periodic audit of timekeeping to ensure compliance with statutory meal and rest periods, mandatory time off in accordance with policy, and any other necessary audits pertaining to time and attendance.
• Review approved timecard entries, import employee time and attendance data, and input/edit additional earnings/deductions as required to initiate payroll cycle.
• Proof reports to ensure all payroll data is complete before transmitting to Audit Department for check processing.
• Download all payroll reports to shared payroll file for leadership access and audit purposes on a weekly basis.
• Adjust pay rates for periodic and/or annual increases for employees.
• Research and compile necessary documents/reports for annual audit purposes.
• Filing and scanning of confidential documents.
• Work with Head/ Officer of HR to manage compliance with DOLE provisions.
• Input Payroll Change forms as necessary. Assist with maintenance of electronic and/or paper payroll files, forms, and any information associated with personnel changes, salaries, benefits, and general information.
• Familiar with mandatory government deductions and generating the likes online

► Secondary
• Participate in candidate on boarding and completion of new-hire paperwork.
• Maintain all confidential personnel files and in-service records. Audit regularly to ensure compliance.
• Work with Head/Officer of HR to ensure accuracy of all benefit information.
• Provide administrative support to Head/Officer of HR.
• Answers frequently asked questions from employees relative to standard policies, benefits, hiring processes, etc.; referring more complex questions to Head/Officer of HR or appropriate senior-level management team member.
• Maintains the integrity and confidentiality of human resource files and records.
• Perform general clerical duties, such as filing, copying, scheduling departmental meetings, ordering department supplies, etc.
• Coordinate logistics for HR events and trainings.
• Assist with other duties as assigned.
Required Skills and Qualifications:
• Personal integrity and the desire to maintain the highest standards is paramount.
• Bachelor's Degree/ College level or equivalent experience is required.
• 2+ year of comprehensive experience in payroll processing.
• Basic HR Generalist experience preferred.
• Strong attention to detail with an obsession for accuracy.
• Proficiency in Microsoft Office, particularly the use of Excel spreadsheets and Word to handle the administrative needs and reporting of the department
• Strong sense of self and confidence in abilities to be handed a project and push it across the finish line independently.
• Self-motivated and resourceful.
• Highly analytical mind and strong data management and technical skills with the ability to successfully deal with financial and numerical data.
• Superior communication skills, including the ability to comprehend and inform others on information relevant to payroll needs.
• Solutions-oriented mind-set with high emotional intelligence and significant ability to work well under stressful, high-pressure situations.
• Outstanding work habits and professional ethics to meet payroll deadlines and handle confidential payroll information with discretion and professionalism.
• Strong data entry skills.
• Basic knowledge of tax and wage laws.
• Strong organizational/prioritization skills.
• Must be customer service-oriented with the ability to interface with all levels of employees.
• Demonstrated ability to work independently as well as in a team environment.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy
• Must be flexible, adaptable to change and willing to learn