HR Assistant

Location: 14 Dos Castillas Street, Quezon City

Department: Human Resources

Reports To: HR Manager

Job Summary:
The HR Assistant supports the human resources department by performing a variety of administrative and clerical tasks. This role ensures smooth HR operations, assisting in the implementation of HR policies, programs, and procedures, and providing general HR support to employees.

Key Responsibilities:

Administrative Support:

Maintain accurate and up-to-date human resource files, records, and documentation.
Perform periodic audits of HR files and records to ensure all required documents are collected and filed appropriately.
Assist in the preparation of HR-related documents, such as employment contracts, offer letters, and onboarding materials.

Recruitment and Onboarding:

Post job ads on job boards and social media platforms.
Screen resumes and applications, scheduling interviews, and assisting with the interview process.
Conduct background checks and reference checks.
Coordinate new hire orientations and assist with onboarding processes.

Employee Relations:

Serve as a point of contact for employees regarding HR-related inquiries, issues, and concerns.
Assist in resolving employee issues and conflicts with sensitivity and confidentiality.
Facilitate communication between employees and HR management.

Benefits Administration:

Assist in the administration of employee benefit programs, including health insurance, retirement plans, and leave policies.
Answer employee questions regarding benefits and assist in the enrollment process.
Payroll Support:

Provide support for payroll processing, including collecting timesheets, verifying hours worked, and assisting with payroll queries.
Ensure compliance with federal, state, and local payroll regulations.

Training and Development:

Assist in the coordination of training sessions and workshops.
Maintain training records and track employee training progress.

Compliance:

Ensure compliance with all applicable employment laws and regulations.
Assist with the preparation of compliance reports and documentation.

General Support:

Assist in organizing company events and activities.
Participate in HR projects and initiatives.
Perform other related duties as assigned.

Qualifications:

Education: Bachelor’s degree in Human Resources, Business Administration, or related field.
Experience: At least 1-2 years of experience in an HR or administrative role.
Skills:
Strong organizational and time management skills.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Familiarity with HRIS (Human Resources Information Systems) is a plus.
Ability to handle sensitive and confidential information with discretion.
Strong interpersonal skills and the ability to work well with a diverse team.

Work Environment:

Office setting with occasional remote work options.
Regular office hours with occasional extended hours during peak periods.

Salary and Benefits:

Competitive salary commensurate with experience.
Comprehensive benefits package including health insurance, retirement plan, paid time off, and professional development opportunities.
Application Process:

Equal Opportunity Employer:
Qui Manila is an equal opportunity employer and values diversity. All employment is decided on the basis of qualifications, merit, and business needs.