Accounting Assistant on Accounts Receivable

Position/Job Title:
ACCOUNTING ASSISTANT – ACCOUNTS RECEIVEABLE (AR)
Reports to: Accounting Supervisor
Work Location / Area Coverage: Makati City
Work Schedule: 48 hours work schedule (Monday - Saturday)

KNOWLEDGE, SKILLS, AND CAPABILITY:
• Must be a College Graduate of any Business Course, preferably Accountancy.
• Must have sufficient knowledge in basic accountancy and accounting principles.
• Must possess good verbal and written communication skills.
• Must be organized and disciplined.
• Must be willing to work long hours.

JOB SUMMARY:
• To assist the Accountant in various tasks assigned to him/her.
• To ensure completeness and timely preparation of all tasks.
• Reports to the Accounting Supervisor and the General
Manager – all activities pertaining to the job.
• This Job Summary is not an exclusive summary of the scope
of the employees’ work.

DUTIES / RESPONSIBILITIES:
• The AS1 will be accountable for the custody of PCF. Further, the AS1 should ensure that the PCF will be maintained on a tolerable level and will report to the Accounting Head (AH) once the PCF needs to be replenished. The AS1 shall also prepare a reporting of PCF disbursement that will tally with the report of AS2.

• The AS1 shall be responsible for monitoring the level of inventories such as but not limited to office supplies, office consumable inventories, inventories stocked in HO and in warehouses. The AS1 shall have proper monitoring and accounting of inventories that should tally with inventories sent by the warehouse/s; the monitoring/accounting shall be updated on a daily basis.

• Upon receipt of purchase order/s (PO) from customer/s, the AS1 shall create a sales order in the company’s system. The AS1 shall input all inventories required per PO of the customer. Once created, the AS1 shall notify the AH so that the same shall be approved for delivery.

• The AS1 will be held accountable for Accounts Receivable monitoring. The AS1 shall monitor the customer’s outstanding balances as to date and will accomplish an accounts receivable monitoring file which includes but not limited to aging, payment method, history of payments.

The AS1 shall also keep the custody of Sales Invoices, Collection Receipts and Deposit Slips. These should be arranged chronologically.

• The AS1 shall be responsible for creating, maintaining and monitoring the client’s profile. The AS must create a monitoring file for warranties, calibration certificates, PMS, proposal which was sent that push through, proposal which was sent but did not push through, etc.

• In cooperation with a team AS1 should keep monitoring on the receipts generated by the servicing team. The AS1 can also refer to the AH and Service Manager (SM) proposals for monitoring purposes.

3.7. Monitoring of the Technician Service Report and make calibration certificate for the preventive maintenance every quarter.

3.8. Petty cash custodian which includes timely petty cash replenishments and completeness of supporting documents.

3.9. Attends to all other work designated to him/her by the immediate superior/department head and by the management.

3.10. The duties and responsibilities enumerated above are not exclusive of any other duties and responsibilities that the company may see fit to designate or assign to the employee concerned.

3.11. The duties and responsibilities may be revised from time to time in accordance with the exigencies of the service.