All Around Assistant

We are seeking a highly organized and versatile individual to join our team as an All-Around Assistant for the Director of our catering business. The ideal candidate will be proactive, detail-oriented, and able to manage a wide range of responsibilities including purchasing, personal errands, and supplier communication.

Responsibilities:

Purchasing:
Research and procure necessary supplies, ingredients, and equipment for catering events.
Coordinate with vendors to ensure timely delivery and negotiate favorable terms.
Maintain accurate records of purchases and expenses.

Personal Errands:
Assist the Director with personal errands such as grocery shopping, scheduling appointments, and managing personal appointments.
Handle administrative tasks related to personal matters as assigned.

Supplier Communication:
Act as a liaison between the Director and suppliers, maintaining positive relationships and ensuring clear communication.
Place orders, follow up on deliveries, and address any issues or concerns promptly.
Obtain quotes, negotiate pricing, and seek out new suppliers when necessary.

Administrative Support:
Provide administrative support to the Director as needed, including scheduling meetings, managing emails, and organizing documents.
Assist with preparing reports, presentations, and other materials as requested.

Event Support:
Assist with event preparation and execution, including setup, serving, and cleanup as required.
Coordinate with the catering team to ensure smooth operations during events.

Qualifications:

1. Previous experience in a similar role
2. Excellent organizational skills with the ability to multitask and prioritize tasks effectively.
3. Strong communication skills, both written and verbal, with a professional demeanor.
4. Proficiency in Microsoft Office Suite and basic computer skills.
5. Ability to work independently with minimal supervision and as part of a team.
6. Flexibility to work evenings and weekends as needed, especially during peak event seasons.