Secretary/Receptionist

DUTIES AND RESPONSIBILITIES
The EMPLOYEE shall have the following duties and responsibilities:
a) Receive clients and visitors at the reception area and assist them in their
concerns;
b) Answer telephone calls and relay the name of the caller, contact
information, and message to the lawyer or staff concerned;
c) Arrange and schedule meetings between clients and lawyers;
d) Receive correspondence from clients and documents from adverse parties
and transmit the same to Docket
e) Receive official documents from courts and other government agencies
and transmit the same to Docket;
f) Log and record all incoming documents;
g) Digitally scan all incoming documents; upload and store the same in the
Firm’s Google Drive and other designated files;
h) Email the scanned documents to the legal team in the designated email
case thread;
i) Collect the log sheet forms and recording the Firm’s out-of-pocket
expense disbursements in Core Matter;
j) Print and transmit monthly billing letters for retainer clients to the Co-
Managing Partner for signature;
k) Prepare a checklist of billing letters and statements of account sent to
Docket for dispatching;
l) Print final drafts of pleadings and other documents;
m) Transmit immediately to Docket all incoming documents;
n) Perform such other tasks as may be assigned by Management.