Executive Assistant (Hybrid) - 1 year Project-based

Make your next big career move by applying as KMC Solutions’ next EXECUTIVE ASSISTANT!

You'll collaborate with a company that has been dedicated to transforming into a fully electric, zero-emission platform by 2040. Our goal is for all rides to occur in zero-emission vehicles, public transit, or via micromobility. As the largest mobility platform globally, we're committed to leading the charge against climate change. We'll achieve this by providing riders with greener transportation options, supporting drivers in transitioning to electric vehicles, prioritizing transparency, and collaborating with NGOs and the private sector for a clean and equitable energy transition.

We are looking for an Executive Assistant to partner with APAC COE leadership to provide administrative and operational support, while also contributing to projects that help drive business priorities and strengthen team collaboration and morale.

This role sits in the APAC COE Communications, Recognition, Engagement, Wellbeing, and Management Support (CREWS) team but will also provide support to the APAC COE Leadership team. If you are interested in helping shape Uber's employee experience and moving the organization forward in a meaningful and measurable way, this is the role for you.

The main responsibilities of an EXECUTIVE ASSISTANT include:

Manage sophisticated calendars using Google Calendar including vetting, prioritizing, and providing recommendations
Help ensure the leader is properly prepared and on time for all meetings
Provide administrative support to senior leadership and the team including handling internal meetings
Have a specialized understanding of the leader's business priorities and structure calendar cadence to support long-term business objectives
Lead event planning and logistics coordination for team meetings, APAC planning, leadership summits, and QBRs
Create end to end APAC wide events such as All Hands, Leadership Summit, etc.
Create APAC-wide or site-wide communication plans and high level presentations for various audiences
Make occasional domestic and international travel arrangements and process travel expense reports based on direction from traveler
Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
Arrange and keep track of the team’s travels; keep track of team members’ vacations
Assist with ensuring the timely review and submission of expenses
Cultivate relationships and manage stakeholders outside of the team
Opportunity to lead special people and organization related projects within the COE
Work on other tasks such as deep dives and small scale projects as assigned
To apply, you must be an expert on the following requirements:

Minimum 2+ years of administrative experience
Bachelor's degree or equivalent practical experience
Advanced Google Suite experience (Mail, Calendar, Docs, Sheets, Slides, Groups)
Advanced Zoom host/admin experience
Excellent written and verbal communication skills and ability to collaborate with internal and external stakeholders
Demonstrated ability to prioritize leaders' calendar with ability to make judgment calls and decisions based on rapidly shifting priorities
Experience working in a fast paced, often changing environment with efficiency and accuracy
Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight
Strong organizational skills with a strong attention to detail
Strong interpersonal skills and ability to influence and motivate people at all levels across a broad variety of job functions
Excellent stakeholder management across different levels of the organization
Experience with budget management
High integrity and ability to work with confidential information
It will also be favorable if you are knowledgeable in:

Minimum 2+ years experience supporting a VP-level leader in any sized business or a Director-level leader in a global business for EABP I role
Supported multiple leaders
Experience in leading small teams
Experience coordinating projects
Be a problem solver at heart with a genuine interest in learning by helping
Ability to work across cultures in APAC as well as around the world
Managerial qualities

Builds Trust - Required
Grows and Adapts - Required
Operationalizes - Required
Develops and Coaches - Nice-to-have
Sets Vision - Required
Connects - Required
Competencies

Prioritizing (REQUIRED)
Demonstrate ability to prioritize leader’s calendar, information requests, planning and execution of travel arrangements and other administrative tasks and projects.
Assessors:
Planning And Organizing (REQUIRED)
Coordinate with stakeholders and senior ABPs/EBPs to plan events and/or tasks that maximize the benefit for the organization. Setting up and maintaining processes/tools to keep track of tasks and timelines.
Assessors:
Communication (REQUIRED)
Using communication skills and situational awareness to clearly deliver or collect information to/from a variety of audiences.
Assessors:
Stakeholder Management (REQUIRED)
Engaging, informing, and gaining the support of various stakeholders to work on key projects and initiatives. Taking time to build relationships; earning trust of others within the organization through strong situational awareness and reliability.
Assessors:
Collaboration & Teamwork (REQUIRED)
Demonstrates optimism, respects others and works well in a team. Ability to work effectively, cooperatively, and efficiently across organizations to achieve common goals and foster inclusion.
Assessors:
Confidentiality (REQUIRED)
Maintain high level of confidentiality of communications and information related to the leader’s work and team/company’s initiatives.
Assessors:
Additional notes for this job

Sourcing Strategy Notes
Experience in supporting Director, VPs
Internal Job Description

This role will sit in APAC CREWS but will work closely with APAC CommOps Director, Espie Estrada and the rest of the APAC CommOps Leadership team.

The successful candidate must submit the following pre-employment requirements:

Scanned copy of valid NBI Clearance
Accomplished Medical or PEME Slip (covered by KMC)
2x2 & Half body picture with white background
Proof of government numbers (TIN, SSS, Pag-ibig, & Philhealth).
Photocopy of 2 valid IDs – front & back (government-issued)
Clear copy of your Birth Certificate (PSA or NSO)
Accomplished HR Forms & Promissory Note (will be provided by KMC’s Onboarding Team)

KMC Careers

If you're a rockstar at what you do and looking to be a part of our amazing story, we want to hear from you!

We offer attractive salaries and benefits plus you get to work in some of the Philippines' best flexible workspaces. Our employees also get to enjoy exclusive discounts, rewards and freebies, and invites to our monthly events. We are always recruiting for roles in IT & Development, Marketing, Business Administration, HR & Recruitment and Legal & Finance Roles.

KMC provides quality employment opportunities for job-seekers looking for a career that is both challenging and fulfilling. We are also committed to providing equal opportunities at every selection stage. We do not discriminate due to age, gender, sexual orientation, ethnicity, nationality, and religion.

Work with Us. Grow with Us.

KMC Solutions offers a variety of career opportunities in Metro Manila, Cebu and Clark & Iloilo. We are always looking for talented and enthusiastic individuals who are ready to make their next big career move.

Our Culture

At KMC, we foster an inclusive and positive workplace for all. We push our members to succeed in everything they do through our collaborative work environment. We encourage our community to work hard and reach their full potential while delivering results that matter for our members and you as professionals.

We host amazing and quality events and implement people-centric policies to work flexibly. We ensure that everyone in our expansive network is engaged, from our internal employees and those who work on behalf our offshore partners.

Life within KMC: Work Hard Party Harder

At KMC, we work hard and we are committed to putting our best foot forward in everything we do. Everyone is encouraged to be an individual while also working for the collective good of the KMC Community. We believe mistakes are opportunities and that you should not present a solution without a problem.

We also know when hard work deserves to be recognized so we reward our employees with monthly parties, free trips and much much more!