Contract Specialist

Job Description:
1.Pre-qualification and Tender Document Preparation:
*Assist in the preparation of pre-qualification and tender documents for potential contractors and suppliers.
Conduct thorough research to gather and collate relevant information for inclusion in these documents.
Review and proofread documents for accuracy and completeness.

2. Construction Contract Preparation:
Support the preparation of construction contracts in collaboration with legal counsel, project managers, and other relevant stakeholders.
Ensure that all contractual terms and conditions are clear, enforceable, and beneficial to both parties.
Collaborate with different departments to ensure alignment and compliance with company policies and standards.

3. Notice to Proceed (NTP) Requirements and Monitoring:
Collate and coordinate the necessary requirements for contractors to receive the Notice to Proceed.
Review and monitor contractor performance against contractual obligations and milestones.
Prepare weekly reports for management regarding project progress, contractor compliance, and potential risks.

4. Contract Administration and Management:
Establish and maintain a comprehensive matrix of contract details, including key timeline milestones, payment terms, and project specifications.
Assess and manage claims and change orders through diligent documentation and negotiation.
Ensure timely review and approval of contractor's deliverables, such as variations, request for information, and progress reports.
Attend coordination meetings with project teams, contractors, and suppliers to address contractual issues and resolve disputes.

5. Closeout and Project Documentation:
Prepare closeout documents for completed projects, including final account statements, as-built drawings, and warranties.
Ensure the accurate and timely closure of all contractual obligations, financial records, and project documentation.

6. Subcontractor and Supplier Negotiation:
 Negotiate terms and conditions with subcontractors and suppliers to secure cost-effective contracts that meet project requirements.
Collaborate with procurement teams to evaluate and select subcontractors and suppliers based on their capabilities and competencies.

7.Correspondence:
Create trackers and databases to organize and monitor correspondence, and documentation throughout the contract lifecycle.
Ensure effective communication with stakeholders through clear, concise, and well-structured written and verbal interactions.

8.Perform other related task / duties / functions as maybe assigned by the Project Manager / Project Director.