Purchasing Staff

• Direct reporting to Purchasing Head/President.
• Preparation and releasing of purchase orders to the external provider after approval of president.
• Processing and monitoring of all Purchased Request and endorsed to accounting for allocation of budget.
• Determine material requirement and allocate material.
• Regularly communicate with external provider regarding status of orders.
• Maintain records of good orders and received.
• Maintain and updating all files and record related to Purchasing
• Obtain price quotation from supplier.
• Assists to forward the quotation to Sales Department.
• Submit report to the supplier for non-conformance items.
• Request for credit memo for the backload items.
• Identifying potential suppliers.
• Maintain and updating all files and records related to purchasing.
• Ensuring that products are delivered on time, they follow-up on purchase orders to ensure that the vendor fulfills the purchase agreement on delivery and that the carrier delivers the shipment promptly and in good condition.
• Identify special process requirements and raw material requirements by the customer.
• Provides a copy of Purchased Orders to Warehouse and QC to check the quantity and quality ordered, respectively.
• Maintains and updated portfolio of Supplier’s Information to ensure that reliable and credible suppliers are available for use to support the Supply Chain Management.
• Shall ensure that all requirements have flow down to external provider.
• Shall ensure preparation and on time submission of report to Accounting Department.

• Assists in filling, labeling and maintaining of Purchasing records and transferring to DCC for archiving after its active period.
• Assists receiving, filing, labeling and maintaining of documents received from DCC, and surrendering of obsolete copy of document to DCC.
• Assists in registering of internal documents/forms and received external documents to DCC.
• Assists in preparing, updating and maintaining of External Document Monitoring Record.
• Assists in identification and preparation of documents/forms needed for the effective implementation of QMS.
• Assists in preparing and submitting to QMR the monthly Quality Objectives Monitoring Report and Key Performance Indicator Monitoring Report.
• Assists in preparing correction, corrective and preventive action for non-conformances found in Purchasing Department.
• Assists in reviewing of documents received from suppliers if necessary for the implementation of QMS and registering to DCC.
• Assists in ensuring that documents received from DCC are complete, maintained, identifiable and retrievable.