Branch Accountant

DUTIES AND RESPONSIBILITIES:
A. Compliance to Finance and Accounting Policies and Standards
1. Reviews and validates accuracy in the processing of request for liquidations, reimbursement,
and request for payment prior to endorsement to the approving authorities (PS/BM).
2. Checks and validates the correctness of all accounting entries made to all vouchers prior to
posting to the General Ledger. Including particulars / explanations.
3. Responsible for the reconciliation of the inter-Unit Office account through the preparation of
the IBAS, and forwards to the corresponding office/Unit Office monthly;
4. Assist internal and external auditors during audits as needed and required and provides the
necessary reports / schedules as required by the audit.

B. Branch Office Financial Reporting and Analyses
1. Responsible for the Branch Office weekly and monthly finance and operations reports through
validation, reconciliation, consolidation of accounting data and preparation of accurate reports
for proper interpretation, analyses and timely submission.
2. Prepares, analyze & interpret monthly FS (Variance Analysis); including PESO rating.
Discuss/present Financial and operational indicators of the Unit Office performance.
3. Prepares financial schedules (such as but not limited to Bank Reconciliation, Property and
Equipment lapsing, including loans payable and investments, company loans receivables etc.)
needed for the internal and/or external audits.
4. Reviews and posts transactions in the computerized system.
5. Generation and consolidation of unit and branch financial reports.

C. Distribution:
(1) Original to Employee and (1) Original to ECLOF (HRO-Emp. 201)

D. Fund Management
1. Supervises the fund management activities of the Branch Office through the following:
a. Reviews and validates the unit/extension office daily collection through the daily
collection report and Original Receipts entered in the system against the amount
deposited.
b. Checks and reviews weekly cash position report (WCPR), to monitor available funds
(actual and projected) and recommends fund transfer if necessary to the Program
Supervisor.
c. Conducts spot cash count handled by the FAA.
d. Submits timely, reconciled and accurate Bank Balances to the HO on a weekly basis per
unit consolidated
e. Review and verify monthly fund requirement before submission to the HO.
f. Compliance to EPMI cash receipts and disbursement policies.
2. Prepares budget of Unit/Branch in coordination with PS/BM for Unit/Branch target.

E. Unit Office Administration
1. Coordinates and facilitates administrative requirements of the Unit/Extension Office as
scheduled and as per request.
a. Ensures proper records management of business permits, registrations, contracts,
collateral documents and the like.
b. Coordinates with Admin Unit Officer as regards to the support required by the Unit
Office from the Head Office.
c. Review and monitor procurement activities of the Unit/Extension Office.
d. Unit/extension Office operation’s requests of office related maintenance are
immediately provided.
e. Ensures proper vehicle monitoring such as schedules of preventive maintenance
system, repairs, and registrations.
f. Ensures computerized systems is working properly, secures branch data through daily
back-up activities, coordinates to MIS/IT for any problem/concern for immediate action.
g. Actively participates in the scheduled annual physical inventory activity for ECLOF Fixed
assets and including foreclosed items.
h. Ensure proper asset management and inventory per unit and monitor lapsing schedule
i. Observe proper valuation and disposal of assets/inventory already approved to
sell/dispose.

F. HR Management
1. Prepares and submits monthly performance incentives form for all qualified unit or branch staff
2. Performs human resources responsibility by overseeing the implementation of approved HR
policies and programs perform shared responsibility with the HR in the implementation of HR
planning, recruitment, selection and hiring, performance management, work standards and
discipline, and HR movement.
3. Facilitate the conduct of orientation and training of new staff about finance and admin
department policies and processes, computerized system
4. Conducts training and development interventions, performance management for FAA’s.

G. Others:
1. Perform other duties that may be assigned from time to time related to the post.

JOB SPECIFICATIONS
EDUCATION : Accountancy, Management graduate
EXPERIENCE : At least one (1) year relevant experience in accounting and bookkeeping
work, with supervisory role

RELATED JOB COMPETENCIES:
1. Has broad understanding of financial and accounting principles and application.
2. Good communication skills both in verbal and written, effective report writing and business
communication.
3. Has a sense of commitment in leading and managing.
4. Has effective interpersonal skill.
5. Proficient in computer application and programs particularly spreadsheet.
6. Good decision-maker and a conflict resolver.
7. Analytical and problem-solver
8. A person of integrity and manifest evidence of Christian faith and values.