Admin Assistant

We are seeking a detail-oriented and organized Administrative Assistant to support our dynamic team in our garments manufacturing company. The ideal candidate will provide administrative support to ensure efficient office operations, and contribute to the smooth functioning of our business processes in the apparel industry.

Key Responsibilities

Administrative Support: Manage daily office tasks, including scheduling appointments, coordinating meetings, and maintaining calendars for management and production teams.

Documentation and Record-Keeping: Prepare and maintain accurate records for purchase orders, inventory lists, supplier contracts, and employee attendance.

Communication: Act as a point of contact for internal and external stakeholders, handling emails, phone calls, and inquiries from clients, suppliers, and vendors.

Inventory Coordination: Assist in tracking raw materials, finished garments, and supplies, liaising with the warehouse and procurement teams to ensure timely availability.

Data Entry: Input and update data related to production schedules, sales orders, and customer information in company databases or ERP systems.

Order Processing: Support the sales team by processing customer orders, generating invoices, and coordinating with the logistics team for timely deliveries.

Compliance Support: Assist in ensuring compliance with industry regulations, quality standards, and safety protocols by organizing documentation for audits.

Event and Travel Coordination: Arrange travel itineraries for management and organize company events, such as fashion shows or client meetings.

Office Management: Oversee office supplies, equipment maintenance, and vendor relationships to ensure a well-functioning workplace.

Qualifications

Education: High school diploma or equivalent; a diploma or degree in business administration or a related field is a plus.
Experience: 1-2 years of administrative experience, preferably in the garments, textile, or manufacturing industry.

Skills:

Fashion Enthusiast
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with ERP or inventory management software.
Strong organizational and multitasking abilities with attention to detail.
Excellent verbal and written communication skills.
Ability to work under pressure and meet deadlines in a fast-paced environment.
Industry Knowledge: Basic understanding of garment production processes, supply chain, or textile terminology is an advantage.