Membership Affairs Assistant

Tasked with the administrative duties within the department where handling the documentation and record keeping of the Membership records is the primary responsibility. Reports directly to the department head and perform other duties as needed. Also, to promote VSC Facilities to Non Members / Acquire clients for sports & banquet events

Documentation

Verification of completion and validity of documentary requirements for filing.
Registry of approved membership applicants.
Organize routing of documents for processing.
Monitoring and Record Keeping

Updates Members profile.
Records members concerns.
Monitoring of documents and certificates for issuance to members.
Monitors membership supplies, collaterals and other concerns.
Coordination

Receive members concerns and coordinate it with the department head.
Contact members or any important advisories or announcements.
Coordinates “Monthly Sales and Marketing Membership Retention Plan”
Sales of Facilities to Non Members

Sell the club as a sports and banquet event venue
Receive and accommodate inquiries event venue
Set sales/clients meetings for presentation
Event Coordination

Handles banquet reservation / booking (schedules)
Coordinate with client requirements.
Coordinate with club operations, concessionaires, contractors, etc. for client requirement
Coordinate and ensure Club function rooms are clean and tidy at all time.
Administrative

Attends management and staff meetings.
Prepares reports on a regular basis or as required.
Prepares event contract proposals that are properly costed by Accounting Department
Encodes report
Other Task

Perform other duties as may be assigned from time to time.
Position Requirements:

Education

· Graduate of Marketing/ Management/ Hospitality or any related course/s

Work Experience

· At least 6 months in the related field

Skills and Competencies

· Detail and solution oriented.

· Planning and organizing skills.

· High level of interpersonal and communication skills

· Manage to operate Microsoft office application (MS Excel/ MS Word/ Powerpoint)