Administrative Officer

Job Title: Administrative Officer
Employment Type: Full-time

Job Summary:
The Administrative Officer is responsible for supporting the day-to-day administrative operations of the company, including employee logistics, bill management, cost control, vendor coordination, and cross-functional support. This role suits a proactive, detail-oriented individual who can manage multiple responsibilities and contribute to efficient office operations.

Key Responsibilities:
* Coordinate and arrange employee accommodations, transportation, and travel logistics.
* Manage office supply inventory, procurement processes, and supplier coordination.
* Liaise with contractors, repair services, and external vendors to support office facility maintenance.
* Handle utility bills (electricity, water, internet, etc.) for both the company and employee dormitories.
* Assist in processing other billing and payment matters as assigned by management, and coordinate with Finance for timely settlements.
* Maintain records for office lease agreements, service contracts, and compliance-related documents.
* Assist in petty cash handling, expense reimbursements, and monthly administrative expense reports.
* Execute cross-department coordination tasks as directed by supervisors, ensuring timely and accurate completion.
* Assist in preparing administrative budgets, conducting price comparisons, and executing purchasing procedures.
* Oversee transportation and housing arrangements for staff, with a focus on cost control and service quality.
* Submit regular administrative reports and proactively propose process improvement suggestions.
* Perform other administrative tasks assigned by supervisors or department heads.

Qualifications:
* Bachelor’s degree in Business Administration, Office Management, or a related field.
* At least 1–2 years of experience in administration or office coordination.
* Strong organizational, communication, and time management skills.
* Proficient in Microsoft Office (Word, Excel, Outlook) and Google Workspace.
* High level of discretion and attention to detail when handling sensitive data.
* Experience in bill handling, procurement, or vendor negotiation is a strong advantage.

Work Schedule:
Monday to Friday, 9:00 AM – 6:00 PM (flexibility required when necessary)

Desired Traits:
* Honest and dependable
* Detail-oriented and well-organized
* Proactive and accountable
* Service-minded with strong teamwork skills