Accounting Assistant - Accounts Payable / Accounts Receivable

The Accounting Assistant – Accounts Payable and Receivable is responsible for supporting the finance department by performing daily accounting tasks related to both payables and receivables. This role ensures that financial transactions are recorded accurately and that payments and receivables are processed in a timely and efficient manner.

Key Responsibilities:
Accounts Payable (AP):
Review and verify invoices and check requests

Sort, code, and match invoices for payment

Enter and upload invoices into the system

Track expenses and process expense reports

Prepare and process electronic transfers and payments

Reconcile accounts payable transactions

Monitor accounts to ensure payments are up to date

Maintain vendor files and resolve invoice discrepancies

Accounts Receivable (AR):
Generate and send customer invoices

Process incoming payments and apply them to the correct accounts

Monitor customer accounts for non-payments, delayed payments, and other irregularities

Perform account reconciliations

Follow up on outstanding invoices and initiate collection activities as needed

Maintain accurate records of accounts receivable transactions

Prepare and send monthly statements to customers

Qualifications:
Bachelor’s degree in Accounting, Finance, or related field preferred (or relevant experience)

1–2 years of accounting or bookkeeping experience, especially in AP and AR functions

Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Excel

Strong attention to detail and accuracy

Good organizational and time management skills

Ability to handle sensitive and confidential information

Strong communication and interpersonal skills