Account Receivable - 3 Yrs Exp- 20K-25K/Makati

DEPARTMENT: ACCOUNTS RECEIVABLE:
· Generate/Create/Update outstanding account balances
· Commence appropriate actions to ensure collection of slow paying or offending
balances
· Keep management informed of credit and collection activities and take action
prescribed by senior management to tackle issues raised
· Assist customers to resolve account problems emanating from incorrect billing,
inaccurate information, improper delivery, slow payments, etc.
· Undertake research and assemble documentation to support adjustments to
account balances
· Act as the company’s representative in taking inbound and outbound calls to help
with the timely collections for each client
· Arrange debt repayment based on customer’s financial situation and client
repayment guidelines, via credit card, check or obtained insurance
· Document all updates and acquired information on accounts.

TASKS
- Process Orders Received by Sales Team
- Issuance of SI/DR receipts
- Update Daily Monitoring
- Update Accounts Receivable Monitoring and generating Aging Report

Weekly.
- In-charge of Receiving of RTV’s and recording all received documents.
- In-charge of entering transactions to Quickbooks.
- In-charge of Computing Cost of Goods for every invoice.
- Follow up collection and issuance of Statement of accounts to clients.
- In-charge for preparation and documentation of Inventory Evaluation.

ACCOUNTS RECEIVABLE:
CREATING SALES ORDER (QUICKBOOKS)
CREATING DELIVERY RECEIPT (QUICKBOOKS)
LOG IN TO
QUICKBOOKS
- USERNAME:
Jhen2021
- PASSWORD: Glosons2021
2 Go to HOME select SALES ORDERS
3Open File Explorer, Go to Team
Accounting,
Y:\GTFileServer\TEAM ACCOUNTING\Daily Monitoring
OPEN DAILY MONITORING 2024
4 Compare Sales Order Series (number) on QB and Excel if both file matches.
PROCEED TO SALES ORDER - INPUT CLIENT NAME, CLASS (BOOK 1) P.O.
NUMBER
Encode All orders, check quantity and amount. Then
SAVE
6 CREATE DELIVERY RECEIPT using Sales Order.
ENCODE CLIENTS DATA SUMMARY TO DAILY MONITORING
(EXCEL)
COUNTER CHECK QUICKBOOKS AND DAILY
MONITORING
***NOTE: PRINT SALES ORDER IF CLIENTS ORDER DOESN'T HAVE OFFICIAL
P.O.
EG: ORDER VIA CALL/ OR
TEXT
* NOTE: PRINT 1 COPY OF DR RECEIPT FOR EVERY
CLIENTS
FOR CLIENTS WITH SALES INVOICE- NO NEED TO PRINT DR (INDICATE DR
NUMBER TO COPY OF SI FOR REFFERENCE
***NOTE: ALL INVOICES AND DR SHOULD BE COMPILED AND GIVEN WAREHOUSE
ENCODER
ACCOUNTS RECEIVABLE MONITORING
COPY DATA FROM DAILY
MONITORING
CLIENT, SI,SO,DR AMOUNT AND DELIVERY
DATE
CHECK FOR THE FORMULAS IF ALL DATAS ARE
CAPTURED
3AR DATA SHOULD MATCH DAILY MONITORING'S AMOUNT INCLUDING VAT, AND
QUICKBOOKS (WITHOUT VAT)
REVIEW CLIENTS ORDERS AND ENCODE COST OF GOODS TO IDENTIFY THE
PROFIT
COLLECTION REPORT
UPDATE CLIENTS PAYMENT ON ACCOUNTS RECEIVABLE
MONITORING
(PAYMENT, DEDUCTIONS, REFERRENCE AND BANK
DETAILS)
ENCODE CHECK DETAILS FOR CLIENTS WITH
PDC
MAKE SURE ALL CHECKS HAVE A PHOTOCOPY ATTACHED WITH THE OR/AR
RECEIPTS.
MONTHLY COLLECTION
open MONTHLY COLLECTION
REPORT
2 Update and encode all clients payment entered on each passbook
declare all deductions and data, see account receivable monitoring for
referrence
AGING REPORT
go to ACCOUNTS RECEIVABLE
MONITORING
Filter UNPAID
clients.
3 Generate weekly Aging Report
4 Save Clients aging Report and print Summary
CALLING AND FOLLOW UP FOR CLIENTS OVERDUE
ISSUE SOA FOR ALL CLIENTS (SPECIALLY CLIENTS WITH LONG OVERDUE, TERMS AND
MULTIPLE BRANCHES
FOLLOW UP WITH RESPECT, SEEK UPPER MANAGEMENT'S ASSISTANCE FOR CALLING
CLIENTS WITH OTHER CONCERNS
3 PREPARE CLIENTS COUNTER RECEIPTS FOR FOLLOW UP