Now Hiring Cash Applications Coordinator

Job Summary:
The Cash Applications Coordinator is responsible for ensuring accurate and timely processing of incoming payments, including matching payments to customer accounts, resolving discrepancies, and assisting with financial reporting. The role involves collaboration with internal departments, customers, and financial institutions to manage and reconcile cash receipts, improve processes, and support the finance team in maintaining accurate financial records.

Key Responsibilities:

1. Payment Processing:
- Apply customer payments to appropriate accounts and invoices accurately.
- Review and verify payment information, including amounts and payment methods.
- Ensure payments are recorded in a timely manner to meet financial reporting deadlines.

2. Discrepancy Resolution:
- Investigate and resolve payment discrepancies or unapplied payments.
- Communicate with customers, vendors, and internal teams to clarify payment issues and correct errors.

3. Customer Account Reconciliation:
- Monitor and reconcile customer accounts to ensure accurate and up-to-date records.
- Assist with investigating and resolving any aged or outstanding balances.

4. Reporting and Documentation:
- Prepare and maintain cash application reports for management review.
- Ensure proper documentation and audit trails are maintained for all transactions.

5 . Collaboration:
- Work closely with the accounts receivable, finance, and customer service teams to ensure seamless processes and effective issue resolution.
- Provide support for month-end and year-end financial closings, ensuring accurate reporting of cash receipts.

6. Process Improvement:
- Assist in developing and implementing process improvements to streamline cash application procedures.
- Identify and suggest opportunities for automation or enhancements to improve efficiency.

7. Other Duties as Assigned:
- Perform additional duties as required to support the finance team and the overall operations of the company.

Qualifications:

Education:
- Bachelor’s degree in Finance, Accounting, Business Administration, or a related field (preferred).

Experience:
- Minimum of 2 years of experience in cash applications, accounts receivable, or a related finance role.
- Strong understanding of accounting principles and financial transactions.

Skills & Abilities:
- Proficient in Microsoft Office Suite, especially Excel (pivot tables, v-lookups, etc.).
- Experience with accounting software (e.g., Oracle, SAP, NetSuite) is preferred.
- Strong attention to detail with excellent organizational and time-management skills.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Strong communication skills, both written and verbal, with the ability to effectively resolve customer or internal issues.