Executive and Logistics Assistant

Bayfield Equipment Corporation, an affiliate of Kilton Motor Corporation is looking for an Executive and Logistics Assistant. In this full-time position based in Carmona Cavite, you will be responsible for executive support and administrative/logistics for machine including the spare parts and other related reports of the day-to-day related transactions.

Executive and Admin. Support:
-Book appointments and travel arrangements for the Managing Director as needed.
-Prioritization of documents for signature.
-Routing of Materials to different departments for comments / opinions.
-Arranging Events for the Managing Director in office or out-of-office.
-Check if payment of customers for machine sales has been accurately recorded or processed.
-Create Costing for Management/Employee Travel Overseas
-Liquidation of Expenses as needed.
-File the documents of the Managing Director.
-Creation of Reports as needed.

Logistics Support:
-Update the Google Drive Machine Monitoring Movement (Stock, Sold & Incoming)
-Stock: Need Location/S.N./Engine/Damage Report
-Sold: Customer’ Name/ PO No. or SOF No.
-Incoming: PO No.& Date/Order Confirmation & Date/Invoice No. & Date/Shipping Schedule/Receiving Report
-Liaise to the factory for shipping docs needed on machine shipment (Telex BL/Invoice/Packing List/Insurance/COO or FORM E/AI depends on country origin)
-Coordinate to the factory for the delivery of the machine
-Coordinate customs broker for the shipping requirements
-Make sales contract on machine shipment supporting for shipping docs
-Request for local marine insurance for all incoming machines in reference to Invoice and BL
-Keep track on machine arrival and documentations
-Report every 15th of the month for BEC Credit Allocation
-Quarterly report for Dealer Inventory Machine Stock
-Contact person from the factory to all machine order
-If Invoice already issued from the factory needs to issue on SAP System for accounting reference

Qualifications:
-BS degree in Administration, Custom, or any Engineering course, or any related course.
-With at least 2-3 year(s) of related working experience in a similar capacity.
-Excellent communication and interpersonal skills.
-Proven ability to direct and coordinate operations.
-Strong organizational and time management skills.
-Preferably with driver’s license but not required