Purchasing Staff

THE PURCHASING ASST/PURCHASER is Directly reporting to PURCHASING OFFICER and responsible for the safekeeping of documents carried out by HIS/HER personnel/team within his department. His responsibilities are to:

a. Procurement of stores through indigenous and foreign sources as required in accordance with the rules in force.

b. Checking of requisitions/purchase indents (Inventories).

c. Selection of suppliers for issue of inquiries.

d. Issuing inquiries and obtaining quotations.

e. Analyzing quotations and preparation of comparative statement (quotation charts).

f. Coordination for the selection and approval of quotations with Requesting Officer for pre-audit (if canvassing is done after PRF in some cases).

g. Negotiating contracts (when required).

h. Checking legal conditions of contracts. Consulting Administrative Officer-in-charge (when necessary).

i. Preparation and issuance of a Purchase order for Merchandise Items.

j. Follow-up suppliers for delivery status in order to meet the required date.

k. Verification and passing of suppliers’ bills to see that payments are made promptly.

l. Correspondence and dealing with suppliers, regarding shortages, returns and non-acceptance., reported by the Warehouse.

m. Maintenance of purchase and suppliers’ records/data.

n. Keeping various Departments/Requesters informed on the progress of their requests in the case of delivery and/or delay in obtaining supplies.

o. Serving as an information center on the materials’ knowledge i.e. their prices, source of supply, specification, and other allied matters.

a. Importation of Supplies, Materials and Merchandise. Coordination with international Suppliers/Manufacturer.

b. Maintain Merchandise Inventory Reports.

c. Supervision of Employees under this Department.

Years of Experience: 2-5 years as site/office as PURCHASER

Graduate: Candidate must possess at least a Bachelor's/College Degree, Construction Management, Engineering (Others) or equivalent.