Accounting Staff

The Accounting Staff is responsible for managing the day-to-day financial transactions of the clinic, including bookkeeping, invoicing, billing, purchasing, and financial reporting. This role requires a strong understanding of accounting principles and the ability to work efficiently with minimal supervision.

Key Responsibilities:

Bookkeeping:

- Maintain accurate and up-to-date financial records using accounting software.
- Record daily financial transactions, including accounts payable and receivable, general ledger entries, and bank reconciliations.
- Ensure all financial data is properly categorized and documented.

Invoicing and Payments:

- Prepare and issue invoices to clients and track payments.
- Process vendor invoices and ensure timely payment.
- Manage the clinic’s petty cash fund and reconcile transactions regularly.

Billing:

- Handle all aspects of client billing, including preparation and issuance of billing statements.
- Monitor accounts receivable and follow up on outstanding balances.
- Resolve billing discrepancies and respond to client inquiries regarding billing matters.

Purchasing:

- Manage the procurement process for clinic supplies and equipment.
- Source and evaluate vendors, negotiate prices, and ensure timely delivery of goods.
- Maintain accurate records of purchase orders, receipts, and inventory.
- Coordinate with department heads to anticipate and fulfill purchasing needs.

Payroll Processing:

- Assist in processing payroll for clinic employees, ensuring accuracy and compliance with local labor laws.
- Handle payroll-related inquiries and resolve discrepancies.

Financial Reporting:

- Prepare monthly, quarterly, and annual financial reports, including balance sheets, income statements, and cash flow statements.
- Assist in preparing budgets and financial forecasts.
- Provide financial data and reports to management as needed.

Tax Compliance:

- Ensure compliance with local tax regulations and assist in the preparation of tax returns.
- Keep up-to-date with changes in tax laws and report any relevant updates to management.
- Prepare and submit required tax filings, including VAT, withholding tax, and other government-mandated reports.

Audit Support:

- Assist in internal and external audits by providing necessary documentation and explanations.
- Ensure all financial records are accurate and ready for audit review.

Other Duties:

- Assist in the development and implementation of financial policies and procedures.
- Handle ad-hoc financial projects and tasks as assigned by the Finance Manager or Clinic Director.

Qualifications:

- Bachelor’s degree in Accounting, Finance, or a related field.
- At least 1-2 years of experience in an accounting or bookkeeping role.
- Proficiency in accounting software (e.g., QuickBooks, Xero) and MS Office, particularly Excel.
- Strong understanding of accounting principles and financial reporting.
- Experience in billing and purchasing is highly preferred.
- Excellent attention to detail and organizational skills.
- Ability to work independently and meet deadlines.
- Good communication and interpersonal skills.
- Familiarity with local tax regulations and compliance requirements.

Working Conditions:

- Full-time position with standard office hours.
- Occasional overtime may be required during peak periods (e.g., end of month, fiscal year-end).

Benefits:

- Competitive salary and benefits package.
- Opportunities for professional development and career growth.
- A collaborative and supportive work environment.

Job Types: Full-time, Permanent

Pay: Php17,000.00 - Php25,000.00 per month

Benefits:

- Opportunities for promotion
- Promotion to permanent employee

Schedule:

- 8 hour shift
- Day shift

Supplemental Pay:

- 13th month salary
- Overtime pay

Ability to commute/relocate:

- Pasig City: Reliably commute or planning to relocate before starting work (Preferred)