Billing and Collections

Job Description
. Assists in Financial Management
• Budgets and Management Reporting
o Assists in the preparation of management reports and actual against business plan budget, as required.
o Provides reports to the Finance and Administrative Manager
o Assists in the preparation of cash flow management.
o Assists in recording and reconciling of expenses against incomes and investments and provide regular reports.
• Financial Processing
o Assists in the processing of accounts payables, obtaining of payment authorities, preparing for payment, processing and recording payments, and providing regular creditor reports. o Assists in the preparation and sending of invoices to debtors as required, following up debtors, maintaining expected payment dates in cash flow spreadsheet, and receiving and recording of payments.
o Assists in regular reconciliations of all bank accounts and credit cards.
o Assists in the preparation and documentation of accruals.
o Assists in the maintenance of the Asset Register and Depreciation Schedule o Assists in the preparation of the monthly, quarterly, and annual reports including the Agency’s financial statements and annual audits with the support of external financial consultants, accountants, and auditors.
• Payroll Management
o Assists in the preparation of payrolls.
o Assists in the issuance and production of pay slips.
o Assists in the maintenance of all payroll records.
o Assists in the processing of leave records and accruals.
o Assists in the preparation of payroll reconciliations with payment summaries. o Assists in supporting all other employer payroll-related requirements.
. Assists in Office and Administrative Management
• Assists in the implementation of contracts pertaining to administrative and logistic support and services according to approved terms and conditions.
• Assists in the renovation and repairs of the Agency’s properties and equipment. • Assists in the coordination with external contractors and government regulatory bodies.