Office Admin

Duties and Responsibilities:

1. Provide administrative support to staff and executives, including scheduling meetings, managing calendars, and handling correspondence.
2. Prepare and edit documents, reports, and presentations.
3. Oversee the daily operations of the office, including managing office supplies, equipment, and inventory.
4. Maintain an organized and professional office environment, including reception area and meeting rooms.
5. Serve as the primary point of contact for internal and external communications, including phone calls, emails, and visitors.
6. Coordinate and schedule appointments, meetings, and events.
7. Maintain accurate records and filing systems, including electronic and physical documentation.
8. Ensure proper handling and confidentiality of sensitive information.
9. Assist with basic financial tasks, such as processing invoices, handling petty cash, and preparing expense reports.
10. Coordinate with the finance department for billing and budgeting activities.
11. Provide support for office-related projects and initiatives, including organizing office events and employee functions.
12. Assist with onboarding new employees and managing office-related training.
13. Greet and assist visitors, clients, and vendors in a professional and courteous manner.
14. Handle customer inquiries and provide information or direct them to appropriate staff members.
15. Conduct regular safety checks and maintain safety records.

Qualifications, Skills and Experience:

1. Bachelor’s degree in Business Administration or a related field.
2. Previous experience in an administrative role is preferred. Experience in office management or support roles is a plus.
3. Strong organizational and multitasking abilities.
4. Excellent communication and interpersonal skills.
5. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
6. Ability to handle sensitive information with confidentiality and professionalism.
7. Strong problem-solving and decision-making skills.