Billing & Collection Asst

MAJOR FUNCTION

Responsible for billing and posting accounts payment. Monitoring projects to ensure that all billing payments are accounted for. Responsible for projects record maintenance and updates the account summary or client file with issued invoices.

SPECIFIC FUNCTIONS

Prepare and issue invoices for sales or services rendered.
Prepare a transmittal form for the issued invoices or other documents as requested by the Client.
Schedule all the deliveries to Admin. Department.
Ensure that all requirements are complete before creating a Sales Order number.
Update Sales Order summary including delivery status and billing status for sales monitoring purposes.
Responsible for creation of Delivery Receipts for outgoing deliveries.
Process and coordinate with the insurance for the bonds needed for the project to be billed.
Maintaining up to date filling control.
Issue and process reminder letter.
Accommodates client concerns in terms of billing.
Verify discrepancies and resolve client’s billing issues.
Perform day to day reconciliation of old accounts including verifying, classifying, computing, and posting receivables accounts.
Ensures coordination with the project department before creation of invoice.
Keeping project records are updated for proper monitoring.
Ensure in assisting the company in its billing and collections endeavors including but not limited to preparation and realization of clerical works, follow-ups (if and when necessary), among others.
Billing tasks include but not limited to:
Establish a relationship with our clients, monitor and call to facilitate collection.
Provides direct input to Project Manager, Project In-Charge for the status of collection from clients.
Assist with the implementation of a new billing system.

Other relevant tasks which may be assigned by immediate superior from time to time.