Accounts Payable Specialist

KEY RESPONSIBILITIES:
Accounts Payable
● Invoice Sorting and validation of supporting documents from Suppliers/ Local Entities;
● Seek approval of received invoices to the local entities prior to invoice processing;
● Check employee expense reports against supporting documents / receipts;
● Ensure that all payment requests are approved based on the approved Delegation of
Authority (DOA) and Purchase Order information;
● Invoice processing by performing 2 and/or 3 way match of Invoices, Purchase Order
and Receiving Report
● Initiate payment runs following the entities payment schedule
● Seek approval for all payment batches and ensures that all are authorized on time /
within the prescribed schedule;
● Preparation of weekly invoice status report
● Monitoring of all received invoices and check payment releases
● Run weekly and monthly aging report;
● Ownership in investigating and resolving any Accounts Payable items on the book.
● Coordinates with customers/local entities for any query and/ or disputes
● Preparation of monthly accruals for all unprocessed invoices for the month
● Seek prior approval of all accruals to the local entities;
● Creation of accrual entries based on the approved list;
● Maintain various AP files in the designated drive/server;
● Carry out daily work in order to meet performance measures set in service agreements
between local entities and the FSSC;
● Other related duties which may be assigned by immediate superior from time to time.

Accounts Reconciliation and other reports

● Reconciles supplier statements;
● Status updates of Suppliers account;
● Prepares report analysis for various AP accounts;
● Prepares various month-end reports;
● Generation and preparation of data/reports needed for CARS Declaration.
Other Admin Functions
● Provide information needed for Balance ScoreCard Reporting;
● File and update application of allowable overtime/offset and leaves in Peoplecore
● Update man hours based on actual time spent per process
● Support project implementation by providing process details and data support and
conduct UAT. Document UAT as a result of the testing performed;
● Conduct self evaluation based on defined performance target
● Audit support by gathering all required documents requested by the auditor. Attend to
any audit inquiries as may be required in the process;
● When required, to support overall FSSC team in a wider range daily activities not just
relating to Accounts Payable;

JOB SPECIFICATIONS
● Must Have:
o Obtained at least a Bachelor’s/College Degree in Finance/ Accountancy or
equivalent
o At least 2 years in accounts payable or general accounting-related work
experience
o Experience with AR/AP/GL modules using ERP Systems (Oracle/ MFG Pro)
o Advanced skills in the use of MS Office application like Excel Spreadsheets and
Google applications
o Excellent work habits, including a willingness to work the hours necessary to
get the job done.
o Be able to work in a structured environment
o Good oral and written communication skills
● Preferred
o Experience in Shared Services/ BPO;
o Proven ability to work under pressure;
o Able to work with the least supervision needed;
o Worked in an international and culturally diverse organization;