Data Analyst with Executive Assistant Experience

Position: Data Analyst with Executive Assistant experience
Number of hours: 40 hours/week
Schedule: CST

Tasks required:

Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval
Manage master data, including creation, updates, and deletion
Provide quality assurance of imported data, working with quality assurance analysts if necessary
Provide project support by conducting research, gathering data, and assisting with project coordination and follow-ups
Handle sensitive and confidential information with the utmost discretion and professionalism
Help develop reports, analyses, and presentations
Manage and design the reporting environment, including data sources, security, and metadata
Assess tests and implementing new or upgraded software and assisting with strategic decisions on new systems
Generate reports from single or multiple systems
Proactively identify and resolve administrative issues, demonstrating a solution-oriented approach
Maintain and coordinate executive calendars, ensuring effective time management and scheduling of meetings, appointments, and travel arrangements
Serve as the primary point of contact between executives and internal/external stakeholders, including screening and prioritizing emails and phone calls
Plan, book, and organize complex domestic and international travel itineraries, including flights, accommodations, and ground transportation as needed
Assist end-users on new reports and dashboards
Other ad hoc tasks that would be assigned

Requirements:
Proven work experience as a Data Analyst or a relevant role is required
Ability to analyze existing tools and databases and provide software solution recommendations
Familiarity with current technologies, like desktop sharing, cloud services and VoIP tools with the ability to call US and Canadian numbers (GSuite, Zoom, Slack, Asana, Notion, etc.)
Working knowledge of advanced Excel functions (e.g. Power Query, Pivot Table, etc.) is a must
Demonstrated experience in handling large data sets and relational databases
Understanding of reporting & data visualization tools such as PowerBI
Excellent analytical skills - the ability to identify trends, patterns and insights from data
Strong attention to detail
Strong proficiency in office software and communication tools (MS Excel, MS Outlook, MS Powerpoint, etc.)
Knowledge of online calendars and scheduling (Calendly, Google Calendar)
Presentation skills – ability to write and speak clearly to easily communicate complex ideas in a way that is easy to understand
Excellent phone, email and instant messaging communication skills
Great attention detail and strong problem solving skills
Communication skills with effective stakeholder management & conflict resolution skills
Ability to concentrate for lengthy periods and perform accurately with adequate speed
Strong verbal and written English communication skills
Adaptability and a proactive mindset
Professional demeanor and strong interpersonal skills
Self-disciplined and organized; able to consistently hit daily and monthly targets with limited supervision