Japanese Procure to Pay Ops Analyst

A Japanese Procure to Pay Ops Analyst is responsible for managing and optimizing the end-to-end procurement process in a Japanese context. This role involves overseeing purchasing activities, vendor management, invoice processing, and ensuring compliance with Japanese regulations and company policies. The analyst collaborates with internal stakeholders and external suppliers to streamline operations, improve efficiency, and drive cost savings. They leverage their knowledge of Japanese business practices, language, and culture to facilitate smooth transactions and foster strong relationships with Japanese suppliers. Overall, the Japanese Procure to Pay Ops Analyst plays a critical role in supporting the procurement function within a multinational organization operating in Japan.

OTHERS:

Project Shift Schedule: Morning Shift
Project Rest Day: Weekends off
Location: Mandaluyong

Responsibilities:
• Support accounts payable processing in a service center environment.
• Review and manage invoices that invoice processor vouches within standard SLA.
• Make sure invoices and documents are qualified and compliant with Business policy.
• Prepare sampling and documentations for internal and/or external audit processes.
• Support the monthly, quarterly, and yearly end closing process.
• Accountable for the accuracy of accountings like general ledger and tax coding for AP journals
• Ensure compliance with U.S. GAAP, Company finance policies and local statutory requirements.
• Ensure that all internal controls are effectively completed in accordance with global guidelines.
• Preparing ad-hoc analysis and reports to controllership and other function teams
• Monitor approvals database to ensure invoices are correctly routed through the system.
• Monitor the performance of business requesters and approvers to ensure that the approvals process supports the prompt payment of vendor invoices.
• Liaise with vendors and Business personnel to handle queries and exceptions.
• Monitor approval exception queues and ensure they are efficiently managed through the system.
• Assist in the identification of issues and development of solutions related to accounts payable activities and processes.
• Work to reduce the number of exceptions and escalations in relation to all teams.
• Appraise Supervisor on issues, and processing statistics.
• Participate in regular Accounts Payable Team discussions and process improvement initiatives.

SKILL AND QUALIFICATIONS:

• At least 2 years of experience in finance-related work such as accounts payable and receivable.
• Japanese Native/N1/N2/N3 level
• Fluent oral and written English skills.
• Adaptability to learn new processes, concepts, and skills.
• Strong skills in Microsoft Office
• Strong sense of responsibility, execution, and a proactive approach mindset
• Good teamwork and smooth communication with controllers, clients and third parties at all levels
• Strong learning ability and ability to work under pressure.
• Good understanding of end-to-end processes for accounts payable
• Good understanding of local statutory requirements