Admin Officer/Cebu IT Park/3yrs Exp/20k-30k

Goals of the position:
Responsible for performing routine administrative and processing tasks in a timely and accurate manner,
maintainingrelevantand accurate records forauditand reference purposes.
Responsible for delivering standard service expectations, provide support across a diverse range of business
activities andbusiness initiatives.

Main Responsibilities:
Maintain relevant records and documentation for audit and reference purposes
Management of office procedures including invoices, generation of purchase orders, arranging au-
thorisations and approvals, preparing and typing correspondence, arranging travel and accommo-
dation, and event organisation.
Order equipment, supplies and material within prescribed process and in a timely and accurate manner
Administer the end to end asset management procedure and maintain updated asset inventory re-port.
Administer and report on expenditure for allocated budget (if allocated)
Co-ordinationofrelevantevents and ad-hoc projects required
Seek approval on final reports/presentations from relevant stakeholders on allocated
projects/assignments
Screen telephone calls and emails and direct (if applicable) to relevant delegate

Others:
Accepts other responsibilities as may be assigned by superior according to the need of the Company.
Creates and preserves the most favorable Company image by conducting all functions in the most ethical and fair manner.
Administers all assigned functions consistent with and in support to the goal of the company.

Job Specific Requirements
Formal Qualifications Experience working in an administrative role

Microsoft Office literate.
Experienced and skilled within administration
function.
Ability to work under pressure while remaining calm
in disposition and composed under stress.
Knowledge and understanding of telephone
systems.

Skill/Technical Expertise Performing Office Administration
Manages office operations to enable smooth
functioning of office administration activities
Prioritises service requests to drive timely
completion
Executes accurate and efficiency completion
of routine administration tasks (organization
of records, supplies, files)

- Acts as a point of reference for administra-
tion tasks and processes

Managing Events and Logistics
Checks and communicates itineraries, plans,

schedules and run sheets to ensure stake-
holders are aware of what to expect

Sends calendar invitations and books meet-
ing rooms to support organization of busi-
ness events

Leverages enabling technology to coordinate
internal meetings and events
Writing Effectively
Coordinates and drafts accurate documents
and correspondence for executive review
and sign off.
Prepares documents and reports for key
stakeholders using appropriate application,
design, and layout requirements.

Personal Requirements:
Entrepreneurial Competencies

Takes fullresponsibility forownresults.
Approaches topics ina committed and motivatedmanner, seeks creative freedomanduses it
actively.
Develops goal-orientedapproaches, keeps the goalin mindand works consistently towards
achieving the goal. Results Orientation Balances speed, quality andeffortto achieve excellentresults and acts accordingly.
Assesses risks andalso takes calculatedrisks where importantto achieve the setgoals.
Analyzes consequences of actions and takes corrective action.
Makes quickandinformed decisions even whenfaced with uncertainty.
Continuously optimizes tools and processes.
Shows appreciation forothers and activelypromotes collaboration/networking withotherteams
and divisions.
Sets the righttone depending on the situation, argues conclusively andwins others overto own
topics.
Makes ownviews apparentandinforms appropriately (correcttime, correctmanner, relevance).
Engages with the points of view, interests andgoals ofothers, respects themandintegrates
themmeaningful